Coordinator, Staffing

Location: St. Louis, MO 63119

About the role

Cardinal Ritter Senior Services, a ministry of Catholic Charities of the Archdiocese of Saint Louis, is seeking a Staffing Coordinator. Inspired by the teachings of Jesus Christ, the organization’s mission is to be a recognized provider of person‑centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese. The ideal candidate is passionate about serving individuals in a mission‑driven senior services environment.

Responsibilities

• Coordinate and staff the Nursing Department for 24‑hour daily coverage using all cost‑saving measures.
• Remain available for nursing department scheduling changes after regular business hours.
• Communicate promptly with the Director of Nursing and nursing supervisors regarding scheduling changes and nurse needs to ensure shift coverage.
• Schedule to budget, making every effort to avoid or minimize overtime; over‑scheduling requires Administrator approval.
• Prepare schedules at least one month in advance.
• Maintain records for agency licenses and timesheets.
• Maintain an accurate account of open positions.
• Ensure Nursing Department timesheets are up‑to‑date, accurate, and submitted to Payroll each pay period.
• Review vacation and holiday requests and schedule them within department guidelines.
• Establish a tracking method for historical data on agency usage; verify that agency invoices match actual scheduling data.
• Maintain confidentiality of coworker, resident, staffing, and facility information.
• Perform staffing responsibilities with accuracy, timeliness, and professionalism in compliance with facility standards.
• Demonstrate understanding of appropriate staffing to support resident safety and quality of care.
• Promptly identify and respond to staffing shortages, call‑ins, changes, and conflicts.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of C.N.A. or CMT certification, or prior staffing/scheduling experience preferred.
• At least 1 year of scheduling/staffing experience, preferably in a long‑term care skilled nursing facility.
• Typing skills and knowledge of data processing.
• Basic working knowledge of a Time Keeping System.

Skills

• Ability to communicate diplomatically with others.
• Self‑starter with strong prioritization, planning, and organizational skills.
• Ability to develop, maintain, and adjust staffing schedules to meet facility and care needs.
• Effectively identify staffing gaps and coordinate appropriate coverage.
• Maintain accurate and timely staffing records.
• Effectively communicate with co‑workers, supervisors, and administrators.
• Maintain confidentiality, loyalty, and integrity.
• Good perception, memory, interest in work, and ability to adapt to potentially stressful situations.
• Proficiency in electronic scheduling systems.
• Proficiency in Microsoft Office, email, and other technology.

Accountability

• Assist with monitoring the Nursing budget for agency costs.

Benefits

• Generous parental leave policies.
• Flexible working arrangements.
• Group life insurance.
• Permanent health insurance.
• Dedicated support to help find child care or elder care.