Coordinator - Shooting School (Part-Time)

Basic Job Function Assist in the responsibilities of reception, clerical, cashiering, booking system, micros, coding of invoices (for Director approval) other support duties. Assist the Outdoor Pursuits Manager in support needs of the Shooting School and Broadfield while uphold and ensure compliance with all company, departmental policies and procedures. Tasks/Responsibilities Learn the names and personally recognize our regular Guests and MembersAssist in graciously welcome guests and members to the Shooting School as they arriveAssist the Outdoor Pursuits Manager with administrative/clerical needs of the Shooting School and Broadfield to include but not limited to booking system, micros, and coding of invoices (for Director approval)Ensure proper filing of all documentsPrepare and maintain records of administrative correspondence relating to the department Assist in directing and managing all telephone calls for the Shooting SchoolAssist in reception and check-ins for the Shooting SchoolAssist in cashiering as neededAssist with processing purchase requests, accepting and delivering suppliesAssist with cleaning and maintaining the Storeroom organizationAssist with performing monthly inventory counts and maintaining records of active inventoryRecord and bill orders accurately into the register system and process payments using guest/member cards in accordance with accounting proceduresProvide our departing guests and members with a genuine thank you and invitation to allow us to serve them againHandle all aspects of Retail Shops at both locations to include assisting the Buyer in what to carry, receiving/displaying merchandise, and assisting in inventory counts quarterly.Act to solve guest problems coordinating necessary efforts through the appropriate departments and consistently follow-up with guests to ensure proper actions and responses have been receivedMaintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island and the surrounding area to answer any questions guests may have to the best of one’s abilityIf applicable, complete a Guest Problem Resolutions (GPR) form on any issues (solved or unsolved issues) and follow-up on issues as needed (if computer access is not available give information to admin support)Maintains cleanliness and organization in all work areasUphold appropriate departmental standards of quality/timingUphold and ensure compliance with all company and departmental policies and proceduresReport all equipment problems and maintenance issues, known safety hazards, or unsafe practices and procedures to supervisor immediatelyAttends all scheduled employee meetings and brings suggestions for improvementWilling and timely execution of other duties as delegated by leadership Physical Requirements Ability to kneel, crouch, squat, climb, stand, sit, balance, reach, bend, push, pull and walk for prolonged periodsAbility to perform repetitive tasks with accuracyIf applicable, must have the ability to work for extended time periods in an outdoor environment, including sun, heat, cold, wind, rain, and higher than normal noise levels.Ability to lift, carry, pull and push up to 15 lbs intermittently throughout a shiftAbility to read, write and communicate effectively in English, both written and verbalMay be exposed to mechanical, electrical, chemical and fume hazardsMaintain compliance with Company Resort Professional Image Policy