Coordinator, Security & Safety

About the role

Under direct supervision, provides support to the Senior Manager, Operations by coordinating Show‑related security and safety operations, serving as Staff Coordinator for assigned committees, supporting committee operations and budgets, managing incident documentation and communications, assisting with the Show credential process and performing related department responsibilities to promote safe, efficient and well‑aligned operations.

Responsibilities

• Staff Coordinator – Committee Support
  • Serve as Staff Coordinator for assigned committees, including the Medical and Safety Committee, communicating Show policies, management decisions and operational expectations.
  • Provide administrative support and direction to assigned committees; act as liaison between the Show and committee leadership regarding responsibilities, policy adherence and operational needs.
  • Coordinate with outside contractors and vendors on behalf of committees to support operations and event execution.
  • Organize committee meetings and events, handling room reservations, setup, hospitality requests, audiovisual needs, contracts and communications with staff, volunteers and vendors.
  • Order and distribute parking passes and credentials, request supplies and equipment, and prepare or review correspondence to support efficient committee operations.
  • Plan, report on and monitor committee budgets, communicating budget status to committee leadership throughout the year.
• Department Responsibilities
  • Support the Senior Manager, Operations in coordinating security personnel for Showtime operations, including scheduling, payroll, security office coordination and support for related agencies.
  • Provide administrative support for emergency planning related to general Show operations and Show‑related events, tracking and organizing annual Crisis Communication Plan and Committee Emergency Action Plan submissions.
  • Track radios, keys, credentials, signage, protective equipment, first‑aid supplies, emergency equipment and other Security & Safety assets to maintain operational readiness.
  • Process invoices, purchase requests, expenditure tracking, procurement records and expense reconciliations in alignment with approved budgets and organizational procedures.
  • Assist with the annual credential process, including implementation, printing, distribution, tracking and related communications.
  • Monitor department phones and shared inboxes; respond professionally to inquiries and route security, safety and incident‑related information appropriately.
• Supervisory Responsibilities
  • Assist with training, direction and coordination of seasonal employees, contractors and volunteers supporting Security & Safety operations.
• Committee / Operational Responsibilities
  • Year‑round administrative and event support for the Security & Safety Department.
  • Planning, staffing coordination, access support and communications for Showtime Events Security.
  • Training, drills, documentation and resource tracking for Emergency Preparedness.

Qualifications

• Education and Experience: Bachelor’s degree from a four‑year college or university plus one to two years of related experience and/or training; or an equivalent combination of education and experience.
• Core Qualifications: Ability to perform each essential duty satisfactorily and demonstrate the knowledge, judgment, professionalism and operational discipline required for the role. Reasonable accommodation may be provided for individuals with disabilities.
• Language Skills: Ability to interpret business, technical and regulatory information; prepare reports, correspondence and procedures; and communicate effectively with leadership, partners, customers and the public.
• Other Qualifications: Strong communication, customer service, organizational and technology skills; project‑oriented, self‑directed and able to learn security, safety, incident reporting and scheduling systems in a fast‑paced environment.
• Other Skills and Abilities: Working knowledge of Excel, Word, basic accounting principles and cash management; discretion, sound judgment and confidentiality when handling security plans, incidents, employee records, guest information and operational matters. Experience with event security, safety operations, emergency preparedness, radio communications or incident management is preferred.

Physical Demands

The employee must be able to meet the physical requirements of the role, with reasonable accommodation as applicable. Duties may require sitting, standing, walking event grounds, climbing, balancing, stooping, kneeling, crouching, crawling, responding to operational needs, working extended hours and lifting or moving 50 or more pounds. Occasional travel may be required.

Work Environment

The role operates in office, event, outdoor and operational settings. Work may involve exposure to crowds, vehicles, loud noise, inclement weather, dust, chemicals, animals and emergency or incident situations, with reasonable accommodation as applicable.