Coordinator, Schaefer School of Engineering and Science

Working under the supervision of the Associate Director of Undergraduate Studies, the Coordinator provides administrative and office support to the Schaefer School’s Office of the Dean, Undergraduate Studies. This is a part‑time, fixed‑term, hybrid position in the SES Core Engineering department (exempt, salary).

Responsibilities

• Provide administrative and logistical support for meetings, events, and committees (Dean’s Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), Order of the Engineer ceremony, etc.), including:
  • Scheduling meeting/conference space(s)
  • Preparing, managing, and distributing meeting agendas and minutes
  • Coordinating catering/supply delivery logistics
• Maintain certificate and award templates and process award checks for special academic events and competitions, including:
  • Ansary Entrepreneurship Competition
  • Gallois Autonomous Robot Competition
  • Several endowed Senior Design awards
• Coordinate job posting and onboarding of Adjunct Instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses.
• Assist with Workday and Coursedog logistics regarding course section scheduling and instructor assignments.
• Coordinate with the Associate Director and Schaefer School departments to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.
• Maintain access information to facilities for Graduate and Teaching Assistants and Lab Monitors.
• Perform other related duties, as needed.

Requirements

• Education: High School Diploma (required); Bachelor’s degree or equivalent combination of education and experience (preferred).
• Experience: 1 year of experience in an office setting (required); 1 year of experience in higher education (preferred).
• Knowledge, Skills, and Abilities:
  • Self‑starter with ability to achieve goals and meet deadlines.
  • High level of professionalism with strong interpersonal and organizational skills.
  • Ability to manage multiple tasks and projects with high attention to detail in a fast‑paced environment.
  • Advanced understanding of the Microsoft Office suite (Word, Outlook, Excel, Teams, PowerPoint).
  • Proficiency in virtual meeting platforms such as Zoom or MS Teams.
  • Excellent organizational, written, oral communication, and presentation skills.
  • Willingness to occasionally work evenings and weekends.

Preferred Qualifications

• Skills in designing graphics for fliers and marketing using Canva and other applications.

Schedule

Part‑time, fixed‑term, hybrid. Must be available weekdays (Wednesday and Friday preferred) from 9 a.m.–2 p.m., with off hours and weekends as needed.

Pay

Hourly base range: $25–$28 (in compliance with the New Jersey Wage Transparency Act). Final salary set considering departmental budget, qualifications, and relevant credentials. This range represents base pay only and excludes additional forms of compensation such as incentives, stipends, or other applicable pay components.