Coordinator, Safety & Security-Administration (Temporary Role Payrolled Through a 3rd Party Provider)

About the role

The Temporary Coordinator will provide internal-facing administrative and operational support to the Safety & Security department. This role is ideal for an entry-level candidate and is designed to be teachable, offering hands-on experience supporting day-to-day administrative functions, data tracking, and organizational processes.

Responsibilities

• Assist with invoice submission and follow-up using Concur and internal systems
• Support data entry, tracking and data clean up in Smartsheet, Excel and other tools for reporting
• Provide general administrative support, including scheduling, meetings and booking meeting rooms
• Manage inventory by counting, sorting and logging received materials, maintain organized storage records
• Prepare shipping labels and coordinate shipping and receiving as required
• Additional Administrative responsibilities as assigned

Requirements

• Bachelor’s Degree required
• 1+ year of experience required

Qualifications

• Demonstrate reliability, professionalism, and discretion when handling internal information
• High-level of commitment to a quality work product and organizational ethics, integrity and compliance
• Ability to work effectively in a fast paced, team environment
• Strong interpersonal skills and the ability to effectively communicate, both verbally and in writing
• Demonstrated decision making and problem-solving skills
• High attention to detail with the ability to multi-task and meet deadlines with minimal supervision
• Proficiency in Word, Excel, PowerPoint and Outlook

Skills

• Experience with data tracking, cleanup, or spreadsheet management
• Experience with invoice management and familiarity with using Concur
• Ability to be flexible while learning new systems and workflows quickly
• Strong organizational habits and a proactive approach to keeping information accurate and up to date
• Comfort handling repetitive tasks with consistency and attention to detail

Pay

Total Rewards Starting compensation $22.00 - $26.00/hour; 25 hours/week. MLS/SUM compensation is contingent upon several factors including individual qualifications, market financials, and operational business needs.