Coordinator, Research Program/Services (24007)

Responsibilities

• Coordinate undergraduate research programs from planning through implementation, including timelines, student participation, and deliverables
• Serve as a liaison among students, faculty mentors, university offices, and external partners to support smooth program execution
• Support program expansion efforts by managing operational workflows that scale with increased participation
• Manage student contracts, appointments, and related documentation in coordination with HR and payroll
• Maintain accurate databases tracking undergraduate research participation, outcomes, and assessment metrics
• Aid in internal and external reporting, assessment activities, and data collection tied to institutional priorities and sponsored programs
• Oversee daily office operations for the Office of Undergraduate Research
• Maintain organized digital and physical records, files, and compliance documentation
• Serve as a payroll and administrative liaison, including time entry coordination and scheduling support
• Assist with tracking undergraduate research-related expenditures and funding allocations
• Cook up logistics for undergraduate research workshops, symposia, and professional development activities
• Support special projects and continuous process improvement initiatives to enhance efficiency and effectiveness within OUR
• Provide flexible administrative support as new undergraduate research initiatives are launched

Requirements

• Bachelor’s degree in an appropriate area of specialization and two years of relevant experience, or Master’s degree in an appropriate area of specialization

Qualifications

• Knowledge of undergraduate research programs, high-impact educational practices, and student development in higher education
• Understanding of university administrative processes, including HR, payroll, purchasing, and travel
• Familiarity with data management systems, program assessment, and reporting tools
• Knowledge of federal and institutional compliance requirements (e.g., FERPA, IRB, HIPAA) and grant-funded program operations
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills to effectively engage students, faculty, and partners
• Proficiency in data tracking, analysis, and reporting using tools such as Excel and databases
• Demonstrated financial and administrative coordination skills, including budgeting, purchasing, and travel logistics
• Strong problem-solving, attention to detail, and customer service skills

Pay

This is an Administrative and Professional (A&P) position.

Conditions of Employment

• Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education.
• An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
• Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment.
• Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.