Coordinator, Properties

Sales Support & Prospecting

Partner with Property Sales Executives and Sales Staff on all phases of the sales cycle, including proactive prospecting, outreach, follow-up, and pipeline advancement.

Develop targeted, creative outreach strategies for Sales Executives to deploy.

Utilize AI tools (including Claude, ChatGPT, and other platforms) to maximize output for the sales team (company and contact research, ideation, prospecting, outreach collateral, sales strategy, creative development, etc.).

Conduct in-depth company and category research to identify viable sponsorship prospects for each Excel client.

Secure meetings and calls with marketing executives by drafting compelling sales outreach and following up proactively.

Prepare high-quality pre- and post-meeting materials, including thought-starter presentations, brand briefs, category overviews, and competitive landscapes.

Coverage of in-person meetings, virtual meetings, and phone calls.

Collaborate with Sales Strategy and Marketing Solutions teams on the development of pitch decks, proposals, and other follow-up materials.

Proactively monitor industry and business trade news to surface relevant updates on active prospects (leadership changes, acquisitions, new product launches, relocations), emerging companies and brand categories, optimal decision-maker contacts and timely sales hooks, and any other news relevant to the Properties team's sales efforts.

Schedule internal and external meetings on behalf of Sales Executives as necessary.

Client Management & Operations

Support client management processes by assisting the project sales lead, Revenue Operations, and Marketing Solutions teams as directed.

Lead preparation for weekly client calls, including organizing Salesforce pipelines and developing agendas.

Prepare weekly outreach schedules to keep the sales team accountable to targets and goals.

Provide weekly internal activity reports to the Property Sales Team.

Support client onboarding by collaborating with Sales Strategy to create Master Prospect Lists, sales hooks, contact hooks, and Data Request Lists.

Act as a key liaison between the Properties Sales Team and other Excel divisions.