Coordinator: Practice Support

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential.

About the role

We are seeking an experienced and highly organized Litigation Support Coordinator to provide comprehensive support to a busy litigation partner in our Los Angeles office. The ideal candidate will function as the operational backbone of a demanding litigation practice—deeply embedded in the partner’s caseload, maintaining thorough knowledge of every active matter, anticipating needs, and serving as a project manager across all phases of litigation. This position is designed for someone who takes ownership, thinks ahead, and operates with the confidence and competence to keep a high-volume practice running smoothly.

Responsibilities

• Case Management And Strategy Support
  • Maintain a thorough working knowledge of all active cases, including familiarity with and tracking of parties, deadlines, and general case strategy
  • Track and manage daily calendars and calendaring of upcoming events
  • Proactively monitor case developments, flag and help to prepare for upcoming deadlines for the partner
• Document Preparation & Filing
  • Create shell, proofread, format, and finalize pleadings, motions, briefs, discovery requests and responses, subpoenas, and other litigation documents, as well as letters, emails and other written communications
  • Prepare and coordinate court filings in both state and federal courts
  • Ensure all filings comply with applicable court rules, local rules, and formatting requirements
  • Prepare tables of contents, tables of authorities, and exhibits for briefs and motions
  • Compile key documents, exhibits and prepare briefing and hearing/conference binders, including indices, labels, tabs, and organization of pertinent documents
  • Research court and filing requirements and procedures
  • Carefully edit and review documents before providing to lawyers to ensure accuracy, correct spelling, and proper formatting
• Deposition & Trial Support
  • Coordinate deposition scheduling, logistics, and court reporter arrangements
  • Prepare deposition binders, exhibit sets, and outlines for the partner
  • Assist with trial preparation, including working with paralegal to organize trial binders, exhibit lists, witness lists, and demonstratives
  • Coordinate with trial technology team and manage courtroom logistics
  • Assist with preparing jury instructions, verdict forms, and pre-trial and post-trial filings
• Project Management & Practice Operations
  • Manage and prioritize the partner's litigation workflow, balancing competing deadlines across multiple matters
  • Track budgets, billing, and outside vendor costs; assist with preparation of client billing and expense reports
  • Coordinate with attorneys, junior associates, and staff assigned to matters
  • Develop and maintain case timelines, status reports, and internal tracking systems
  • Communicate with court clerks and chambers regarding scheduling, filings, and procedural questions
  • Coordinate service of process and manage proof of service documentation
  • Initiate and maintain processes for anticipating work needs and supporting case management in large complex cases
• Administrative Duties
  • Maintain working knowledge of legal secretary functions, including email procedures, document saving procedures, managing personal and attorney calendars, telephone and voicemail procedures, operation of photocopy equipment, DTE software, timekeeping procedures, courier services, filing, LegalKey, and Records Center procedures
  • Answer all incoming calls and communicate messages to attorney
  • Input and/or revise documents in accordance with author’s instructions using Firm equipment and software
  • Transcribe from tapes, prepare letters and memos, proofread work product, photocopy, assemble and distribute prepared materials
  • Redline, email, or process documents as requested; convert and format documents using Word styles; repair corrupt documents using DocX Tools
  • Provide support to attorneys and handle specific projects
  • Maintain working knowledge of Firm and/or department-sponsored equipment and software, including scanning software, E-Fax software, iManage, Word 2016, Best Authority, expense reports, and Chrome River procedures
  • Perform personal timekeeping, attendance tracking, and prepare timecard and overtime reports
  • Handle travel bookings with accuracy and attention to detail
  • Manage communications with third parties, considering time zone differences, video conference tools, invitee calendaring, and conflicts
• Perform other duties as assigned or required to meet Firm goals and objectives

Requirements

• Education/Training/Certifications
  • College degree preferred; paralegal certificate preferred
• Professional Experience
  • Minimum of 7–10 years of litigation legal assistant or litigation paralegal experience, preferably supporting a senior partner or practice group leader
  • Advanced proficiency in court filing procedures, including federal and state e-filing systems preferred
  • Strong working knowledge of the Federal Rules of Civil Procedure, local court rules, and rules of evidence preferred
  • Experience managing complex, multi-party litigation matters preferred
• Technical Skills
  • Proficiency in Microsoft Office products, iManage, LegalKey, Best Authority, Intapp, Chrome River, CaseAnywhere, PACER, and scanning/E-Fax software
  • Knowledgeable and proficient with specific California litigation document formatting procedures
• Performance Traits
  • Demonstrates leadership qualities with the ability to work independently, anticipate needs, and operate with minimal supervision
  • Ability to work collaboratively in a diverse team environment and effectively support attorneys and staff
  • Excellent grammar, punctuation, and spelling skills
  • Strong written and verbal communication skills; maintains professionalism in all interactions
  • Ability to work under pressure, meet deadlines with shifting priorities
  • Self-starter with a high level of initiative
  • Strong customer service skills; able to anticipate attorney needs and act accordingly
  • Strong attention to detail
  • Exceptional organizational and project management skills with the ability to manage multiple high-priority matters simultaneously
  • Maintains utmost standards of professionalism with colleagues and clients
  • Maintains utmost confidentiality with respect to client and firm information and exercises discretion
  • Exercises solid strategic thinking and problem-solving skills
• Physical Requirements
  • May require occasional lifting of up to 20 lbs.

Benefits

• Competitive compensation
• Comprehensive benefits, including medical, dental, vision, life, and AD&D insurance
• 401(k) savings plan
• Back-up childcare and eldercare
• Generous paid time off (PTO)
• Opportunities for professional development and growth

Pay

The typical pay scale for this position is between USD $106,000.00/Yr. and USD $140,000.00/Yr., although the actual wage or salary could be lower or higher based on the candidate's education, experience, skills, and internal pay alignment.