Coordinator of Life Teen and Edge

Part-time, non-exempt (hourly) position reporting to the Pastor.

About the Role

The Life-Teen and Edge Coordinator (Youth Ministry) is responsible for all high school and middle school youth ministry programs, including Life-Teen (High School), EDGE Curriculum (Middle School), and Teen ACTS (High School). This role handles administrative tasks related to the Faith Formation program, maintains student and sacramental records, and monitors budgetary cost centers for each program. The coordinator fosters collaboration between parish ministries and St. Luke School, connects parents and families to the parish community, and prepares weekly bulletins for program participants.

Responsibilities

• Organize, schedule, and coordinate faith formation for Edge, Life-Teen, and Teen ACTS programs.
• Prepare and schedule sacramental programs and liturgies.
• Assist with Faith Formation registrations.
• Recruit and coordinate adult catechists for EDGE, Life-Teen, and Teen ACTS.
• Serve as Virtus Facilitator, ensuring all Youth Ministry volunteers are Virtus compliant and coordinate training as needed, including for teens who turn 18 while in the program.
• Order, assist with, and monitor textbooks, teaching materials, and resources for the program.
• Prepare or provide input on an annual budget and monthly grade-level activities and updates for all programs.
• Prepare or assist with a yearly calendar for the program and Faith Formation Commission, and assist in compiling the yearly parish master calendar.
• Support and endorse Archdiocesan, pastoral council, and faith formation commission policies.
• Supervise assigned grade levels or groups in the Faith Formation program.
• Recruit or assist with eliciting catechists and volunteers for assigned levels or groups.
• Supervise or assist with appropriate in-service training and formation of catechists.
• Advise and visit with students, parents/guardians, and catechists if problems or concerns arise.
• Prepare or assist with liturgical celebrations for students and families.
• Prepare and coordinate sacramental rites for students with the pastor/pastoral administrator.
• Collaborate with pastoral staff to integrate the total faith formation plan for the parish.
• Meet monthly with pastoral staff for planning and integration of Religious Education programs with whole parish programs.
• Coordinate preparation of the weekly bulletin section for Junior High and High School Faith Formation.
• Maintain constant communication with Faith Formation families and track service hours for teen volunteers.
• Develop and implement supplemental programs such as Summer Youth Fellowship.
• Collaborate with other Youth Ministries to develop enrichment programs for teens, such as a local Youth Leadership Conference.
• Prepare and present catechist retreats and training for all Youth Ministry catechists.
• Maintain and assist with sacramental records, notifications, and certificates per Diocese guidelines.
• Serve as a member of ACTS Core as a representative of Teen ACTS and Youth Ministry per ACTS Missions guidelines.
• Coordinate and oversee the Teen ACTS Retreat and planning meetings, including scheduling venues and events.
• Lead the Teen ACTS Adult volunteers group, ensuring all adults participate in Teen ACTS adult training.
• Work with Teen ACTS adults to select directors and teen leaders for the retreat, submitting names to ACTS Core.
• Oversee teen leaders with the ACTS Core as they prepare for the retreat and attend and oversee the Teen ACTS retreat.
• Assist with Archdiocesan Appeal, Capital Campaign, and other major parish fundraisers.
• Attend monthly Parish staff meetings and other meetings assigned by the pastor.
• Register youth ministry participants and volunteers in ParishSOFT Family Suite in their appropriate classes.
• Maintain continuous education and training in the faith.
• Adhere to Archdiocese Code of Conduct and safe environment mandates.
• Perform other duties as assigned by the Pastor.

Requirements

• Active member of a Roman Catholic parish faith community (or knowledge of and willingness to function in a manner consistent with the mission of the Catholic Church).
• Undergraduate work in Theology, Catechesis, or extensive parish experience as a Youth Minister.
• Three years of parish and/or administrative office experience.
• Proven experience with Microsoft Office (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Ability to communicate with various levels of staff and management.
• Ability to work evenings, weekends, and holidays due to an unpredictable schedule when necessary.

Preferred Qualifications

• Demonstrated ability to set priorities and organize work effectively and efficiently.
• Ability to compose correspondence, minutes, and/or reports.
• Ability to work independently.
• Ability to maintain confidentiality.
• Strong organizational skills and attention to detail.
• Good problem-solving and decision-making abilities.
• At least one year of experience working with volunteers.
• Experience in marketing, non-profit, and/or networking.
• Proven ability to accept feedback from the Pastor and adapt approach with volunteers as needed.
• Ability to be innovative and generate ideas that work with ever-changing community needs.
• Bilingual (English and Spanish).
• Must cooperate as a team member and demonstrate ability to produce in a results-driven environment.
• Must be able to prioritize effectively.
• Must handle pressure well.

Physical Demands

• Frequently lift 10-25 pounds.
• Constant movement at times.

Travel Requirements

• 10% local travel and 5% overnight travel.
• Travel for Life Teen retreat in November via charter bus.

Schedule

Monday – Friday, 27.5 hours per week.