Coordinator of Administrative Services -Institutional Effectiveness and Educational Technology

Essential Duties And Responsibilities

• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the College, Texas Higher Education Coordinating Board (THECB), and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
• Plans, organizes, and implements administrative operations of the Institutional Effectiveness and Educational Technologies Department.
• Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality.
• Captures and prepares information or abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required.
• Analyzes and prepares tables, graphs, and charts for management use or presentations about departmental or divisional activities.
• Works and automates key administrative and clerical functions.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Manages calendar and independently schedules appointments for the AVP of Institutional Effectiveness and Educational Technologies.
• Composes, reviews, and distributes documents such as confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts.
• Reports to a top-level administrator of the College.
• Makes judgments and decisions to keep office functioning smoothly in absence of supervisor.
• Oversees and processes purchase requisitions and orders, travel requests and reimbursements.
• Maintains accuracy of accounting ledgers and facilitates account reconciliations.
• Covers for AVP of Institutional Effectiveness and Educational Technologies during meetings, conferences, and other activities.
• Assists in providing timely responses to requests received by the office.
• Supports the Office of the President when asked to provide extra support in meetings, events, or activities.
• Responds independently within scope of responsibility.
• Ensures compliance with all applicable laws, policies, and procedures.
• Completes all required training and professional development sessions sponsored through Texas Southmost College (TSC).
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty, and the community.
• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.
• Supports the values and institutional goals as defined in the College’s Strategic Plan.
• Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College.

Physical Demands

• Frequently stands.
• Occasionally walks; sits; uses hands to finger, handle, or feel objects, tools, or controls; reaches with hands and arms; climbs or balances; stoops, kneels, crouches, or crawls; talks or hears; and tastes or smells.
• Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.