Coordinator, Licensing

About the role

Aecon is seeking a U.S. Licensing Coordinator to manage contractor and business licensing requirements across multiple U.S. jurisdictions. The role supports Aecon's U.S. construction and infrastructure operations by ensuring all required licenses are obtained, maintained, and renewed in a timely and compliant manner.

Responsibilities

• Obtain and maintain U.S. contractor, specialty trade, and business licenses across state, county, and municipal jurisdictions.
• Determine licensing requirements based on the scope of work, trade classification, and project location.
• Carefully coordinate related Secretary of State registrations where required.
• Prepare, submit, and track license applications, amendments, reinstatements, and upgrades.
• Maintain a centralized U.S. licensing register, including license classifications, expiry dates, qualifying individuals, bonding, and insurance requirements.
• Monitor renewal deadlines and ensure licenses are renewed on time to avoid lapses, penalties, or work stoppages.
• Track legislative and regulatory changes impacting contractor licensing and advise internal stakeholders accordingly.
• Coordinate with qualifying parties / qualifying individuals on experience verification, examinations, affidavits, and ongoing compliance obligations.
• Arrange exam registrations, study materials, scheduling, and documentation of results where required.
• Work closely with Risk, Finance, and external brokers to support:
• Contractor bonding
• Workers’ compensation compliance
• General liability and other licensing‑mandated insurance
• Coordinate submission of financial statements, net worth documentation, and supporting materials required by licensing authorities.
• Serve as the primary liaison with:
• U.S. contractor licensing boards
• External compliance and licensing providers
• Internal teams including Legal, Tax, Payroll, Risk, and Operations
• Support bid teams and operations by confirming licensing eligibility before project award or mobilization.
• Prepare licensing status reports, dashboards, and summaries for internal stakeholders.
• Support internal audits, due diligence activities, and compliance reviews related to U.S. licensing.

Requirements

• Minimum 3–5 years of experience in U.S. contractor licensing, regulatory compliance, or a related role.
• Demonstrated experience managing multi-state contractor or professional licenses.
• Strong understanding of U.S. contractor licensing frameworks, qualifying individual requirements, and renewal cycles and jurisdictional variations.
• Exceptional organizational skills with a strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience in construction, engineering, utilities, energy, or infrastructure sectors.
• Experience working with licensing management platforms (e.g., Harbor Compliance or similar).
• Familiarity with U.S. Secretary of State registrations and corporate compliance processes.
• Experience working cross-functionally with Legal, Tax, Payroll, and Risk teams.

Qualifications

• Minimum 3–5 years of experience in U.S. contractor licensing, regulatory compliance, or a related role.
• Demonstrated experience managing multi-state contractor or professional licenses.
• Strong understanding of U.S. contractor licensing frameworks, qualifying individual requirements, and renewal cycles and jurisdictional variations.
• Exceptional organizational skills with a strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience in construction, engineering, utilities, energy, or infrastructure sectors.
• Experience working with licensing management platforms (e.g., Harbor Compliance or similar).
• Familiarity with U.S. Secretary of State registrations and corporate compliance processes.
• Experience working cross-functionally with Legal, Tax, Payroll, and Risk teams.

Skills

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience in construction, engineering, utilities, energy, or infrastructure sectors.
• Experience working with licensing management platforms (e.g., Harbor Compliance or similar).
• Familiarity with U.S. Secretary of State registrations and corporate compliance processes.
• Experience working cross-functionally with Legal, Tax, Payroll, and Risk teams.

Benefits

Aecon ensures you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. We also invest in your development through Aecon University, tuition reimbursement, and Leadership Programs. We operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Pay

The salary range for this position is $60,000 - $80,000 annually, depending on experience and qualifications.

Schedule

This role is full-time and works Monday through Friday, 8:00 AM - 4:30 PM.