Coordinator for Student Involvement

About the role

The Coordinator of Student Involvement (Student Union) oversees the recruitment, onboarding, and training of student employees for the Jaguar Production Crew. This role plans, implements, and assesses campus-wide events, student programming initiatives, and student staff, while advising the student programming board (the Jaguar Production Crew).

Responsibilities

• Oversee the recruitment, onboarding, and training of student employees for the Jaguar Production Crew.
• Recruit, hire, onboard, train, and develop 30+ student assistants and event staff to efficiently run the Jaguar Production Crew.
• Develop and implement a strategic recruitment plan to attract a well-rounded and high-performing student staff aligned with campus programming needs.
• Carefully manage the full hiring process, including application review, interviews, selection, and hiring documentation.
• Create and maintain a structured training curriculum focused on event operations, customer service, leadership development, and risk management.
• Lead ongoing professional development opportunities to enhance staff skills in event execution, teamwork, and problem-solving.
• Establish clear roles, expectations, and accountability measures for all Crew members and student leaders.
• Foster a positive team culture that promotes engagement, responsibility, and pride in supporting campus events.
• Plan and implement campus-wide events, including signature programs such as Homecoming Week and Student Appreciation Day.
• Lead the comprehensive planning and execution of large-scale campus events, ensuring alignment with institutional goals and student engagement priorities.
• Create engaging and memorable experiences that foster campus pride and belonging.
• Develop detailed event timelines, production plans, and operational checklists to ensure seamless implementation.
• Collaborate with campus partners, departments, and student organizations to enhance programming scope and cross-campus involvement.
• Manage event budgets, including forecasting and purchasing, ensuring responsible use of student activity fees.
• Oversee marketing and promotional strategies in partnership with Communications and Marketing to maximize student awareness and attendance.
• Ensure compliance with university policies, procedures, and safety regulations.
• Monitor and ensure the overall inventory, safety, and functionality of the student center facility.
• Coordinate with maintenance and custodial staff to address facility issues.
• Conduct regular inspections of the facility to identify and address any areas needing improvement or repair.
• Ensure all audio/visual equipment is in good standing order.
• Ensure all event service equipment and student center furniture is in good standing order.
• Regularly monitor all event services inventory for the student center through the tracking system.
• Generate reports on facility usage, event outcomes, and student-employee performance.
• Incorporate assessment strategies (attendance tracking, feedback surveys, engagement metrics) to evaluate program effectiveness.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited college or university and one year of work experience in either event planning, education, or a related field.

Preferred Qualifications

• Master's degree from an accredited college or university preferred.

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office and other computer software/databases.
• Experience in organizing, coordinating, and executing events.
• Excellent interpersonal, written, and verbal communication skills.
• Detail-oriented with strong prioritization and organizational skills.
• Ability to maintain confidentiality.
• Ability to supervise student staff.
• Ability to collaborate and develop partnerships with various university departments, faculty, and staff and student organizations.
• Ability to easily relate with people and project a feeling of confidence and competence, and handle stressful situations with ease and in a most professional manner.
• Willingness to adjust personal schedule to the needs of the student programming board.
• Demonstrated commitment to the practice of open and effective communication with students, faculty, and staff to build and maintain collaborative relationships.

Physical Abilities

• To Perform All Job Duties.
• Ability to supervise student staff.
• Ability to collaborate and develop partnerships with various university departments, faculty, and staff and student organizations.
• Ability to easily relate with people and project a feeling of confidence and competence, and handle stressful situations with ease and in a most professional manner.
• Willingness to adjust personal schedule to the needs of the student programming board.
• Demonstrated commitment to the practice of open and effective communication with students, faculty, and staff to build and maintain collaborative relationships.

Other

• Perform other duties as assigned.