Coordinator for Campus Visits and Engagement

About the role

Reporting to the Assistant Director, Campus Visit Experience, the Coordinator for Campus Visits and Engagement develops and implements a variety of programs and visit opportunities for prospective undergraduate students, parents, school counselors, and community members to support undergraduate admission and enrollment goals. The coordinator plays a key role in facilitating promotion and marketing of their programs, manages all logistics, utilizes data to inform program plans and adjustments, and co-manages the Admissions Ambassador program. The position is within the Undergraduate Admissions/Visit Experience department and is a Professional - Non-Faculty role.

Responsibilities

• Develop, coordinate and execute small- and large-scale, in-person and virtual events to support recruitment and enrollment of undergraduate students (first-year, transfer, non-traditional) and events for parents, school counselors, and broader community.
• Utilize Slate CRM to manage event registration, communications, and reporting.
• Exercise fiscal responsibility by staying within allotted budgets for event costs.
• Liaise with campus partners and off-campus vendors (catering/dining, faculty, facilities, procurement, student services) to support events.
• Counsel and communicate with prospective students, parents, and guidance counselors regarding Montclair’s academic and co-curricular offerings, visit opportunities, and application/enrollment procedures via phone, email, and in person.
• Co-manage student workers, including hiring, day-to-day management, task assignment, coaching, and evaluation.
• Coordinate ordering, tracking, and inventory management of promotional items and branded merchandise to support events, recruitment, and engagement initiatives.
• Prepare reports and analyze data to assess program effectiveness, inform recommendations, and support new recruitment and community engagement initiatives.
• Solicit and coordinate opportunities to maximize faculty involvement in recruitment events and proactively seek on-campus events that can be used as recruitment initiatives.
• Coordinate special visit requests, including meetings with faculty, opportunities to sit in on a class, and other customized visit experiences.
• Serve as the primary point of contact for group tours and external requests; make presentations for campus tours and school group tours; and may facilitate workshops and presentations in the community.
• Participate in all on-campus Undergraduate Admissions events, including Open Houses and Accepted Student Days.
• Support major event planning, including involvement in planning, logistics, promotion, and post-event assessment.
• Serve as the content manager for monitors in the lobby and hallway.
• Serve on ad hoc and standing committees as required.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree from an accredited college or university (required).
• Minimum two years of professional experience in an institution of higher education or related field (required).

Skills

• Preferred Spanish language skills.
• Slate CRM experience.
• Prior experience coordinating programs for youth or emerging adults.

Benefits

• Comprehensive benefits including health insurance, retirement plans, and tuition assistance.

Pay

Salary range: $66,067.40 – $72,679.50 annually.