Coordinator, Colleges, Schools and Units

Responsibilities

• Covers administrative and operational coordination, including travel planning, meeting planning, donor stewardship, scholarship management, and data integrity.
• Supports Major Gift Officers by planning and scheduling meetings, managing calendars, and coordinating travel logistics and accommodations.
• Prepares materials for meetings and events, such as printing agendas, organizing presentations, and arranging room reservations and technology setup.
• Coordinates financial and budgetary activities, including tracking and submitting P card reports, preparing departmental disbursement requests, reconciling and monitoring expenditures.
• Collects and organizes donor-related materials like financial reports, endowment documents, and donor contact histories.
• Provides recommendations to senior leadership for administrative improvements and strategic planning.

Data and Record Keeping

• Updates and maintains accurate donor records in Blackbaud CRM as directed.
• Logs meetings, updates contact details, and enters engagement information.
• Assists with running basic queries, exporting reports, and organizing data for events, stewardship, and solicitation planning.
• Supports the resolution of data issues, such as returned mail or outdated email addresses, by coordinating updates with the appropriate contacts.
• Supports the preparation of research packets, briefings, and reports on donor history and giving trends at the direction of Major Gift Officers.
• Tracks and organizes scholarship fund documentation and distribution updates.
• Drafts communications regarding scholarship deadlines and eligibility criteria to inform faculty and staff upon request.

Stewardship and Communication Support

• Produces and sends donor correspondence, including letters, packets, and personalized cards for special occasions and acknowledgments.
• Assembles and mails stewardship packages containing commemorative or personalized items as directed by Major Gift Officers.
• Captures and documents donor engagement details through post-meeting follow-up, sending thank-you notes, and tracking action items.
• Supports student-donor interactions by organizing and preparing appreciation letters, event materials, and communications.
• Participates in the compilation and distribution of reports such as weekly gift summaries to support donor engagement efforts.
• Facilitates the preparation of contact lists, event invitations, and communication materials for advancement boards, councils, and university stakeholders of assigned colleges, schools and units.
• Prepares and organizes materials for engagement and recognition activities in collaboration with Major Gift Officers.

Special Projects

• Coordinates the planning and organization of small donor engagement gatherings by assisting with logistics such as booking venues, coordinating catering, preparing name tags, and managing RSVPs.
• Assembles donor meeting packets, including background information and personalized agendas in conjunction with CSU staff.
• Assists Major Gift Officers with planning, coordinating, and promoting various donor activities and events to obtain donor support and engagement.
• Provides on-site support at donor events by setting up materials, greeting guests, and assisting with event flow.
• Assists with follow-up activities after events by sending thank-you notes and documenting attendance.
• Coordinates with internal departments, campus partners, and vendors to ensure smooth event preparation and delivery.

Qualifications

• Bachelor's degree and two years' experience in a related field or a high school diploma or equivalent and six years of experience.
• Valid Florida or Georgia Driver's License or the ability to obtain.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position. This position requires successful completion of a criminal history background check. This position is being advertised as open until filled.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.