Coordinator, Catering & Events

Position Overview

The Coordinator, Catering & Events is responsible and accountable for the proactive leadership, direction, execution and support of all phases of event coordination and the guest experience.

Key Responsibilities

• Maintain organization of details for booked catering events
• Provide full coordination for the host on the day of the event
• Provide support to the Catering Sales Manager
• Arrange meetings with clients to establish initial relationship and organize event details
• Organize and maintain accurate detailed and orderly files of previous and upcoming events
• Direct and organize the team members involved in event execution
• Aid Food and Beverage team
• Ensure all event sheets are updated regularly and posted, forwarded to appropriate managers
• Full day coordination of ceremonies, weddings, and other public events, including greeting hosts upon arrival

Personal Attributes

• Highly customer oriented and responsive with high need for closure
• Able to work under pressure and balance multiple priorities and assignments
• Strong team-building skills including the ability to lead, cooperate, and motivate
• Role model and able to live our BlueStar core values: Honesty and Integrity Respect for the Individual Teamwork Competitive Spirit

Minimum Requirements / Qualifications / Skills

• High-School degree preferred
• Three to five years’ related experience and/or training; or equivalent combination of education and experience
• Supervising a team of managers or another supervisory role required
• Current Food Handlers Card and TIPS® Certification (Training for Intervention Procedures)
• Computer literate with working knowledge of Microsoft Office, including Excel
• Knowledge of restaurant database software a plus
• Knowledgeable about county regulations
• Ability to understand and implement BSRG dining standards
• Ability to read, analyze, and interpret periodicals specific to the food service industry
• Ability to write reports, business correspondence, and procedure manuals
• Excellent written and verbal communication skills, with an ability to respond to the needs and requests of staff members and guests
• Must be able to consistently achieve high work standards; attention to detail, accuracy, and timeliness
• Must demonstrate initiative and make independent decisions, based on sound judgment
• Must be able to pay attention to multiple details and be comfortable working in a fast-paced environment where continuous improvement is expected

Work Environment

This position operates in a professional indoor office environment, as well as other areas throughout the facility, including the kitchen and outdoors. Standard office equipment, such as computers, phones, copy and fax machines are regularly used. Kitchens are housed with equipment, such as an oven, stove, dishwasher, slicer, coffee machine, steamer, mixer and chef’s knives. While in the kitchen, the employee may be exposed to heat, steam, or fire. An employee may also be required to work on a patio or for an outdoor event, with exposure to outdoor weather conditions and occasionally native wildlife. The noise level in the work environment can be loud. Outdoor environments may require walking on variable terrain while carrying items and navigating typical event obstacles, including, but not limited to, groups of people, table set ups and decorations, plants and the natural landscape.

Physical Demands

• Sit, stand and walk for long periods of time
• Bend, kneel, use hands to fingers, handle or feel, and reach with hands and arms
• Frequent hand washing is required
• Lift and/or move up to 20 pounds
• Manual dexterity and moving in a fast-paced environment

Equal Opportunity Employer

BLUESTAR RESORT & GOLF IS AN EQUAL OPPORTUNITY EMPLOYER