Coordinator, Cash Receipts & Trust
About the role
At BCLP, we've built our firm on the foundations of thinking differently. Curious, inquisitive, and unbound by tradition, we are continuously evolving the way we support our people and manage risk across the firm. Our people are at the center of everything we do, which is why we are seeking a Coordinator, Cash Receipts & Trust, to support the day-to-day operation of the US Cash Receipts and Trust function, with responsibility for accurate cash application, trust money movement, transaction control and related reporting. This role ensures the prompt, accurate and compliant posting of operating account receipts, including client payments, wire transfers, billed-on-account transactions, retainers and other receipt activity, in accordance with applicable US state regulations and firm policies. This position acts as an experienced processing-level resource within the team, applying sound judgement, attention to detail and strong procedural knowledge to support accurate daily processing and effective issue resolution. This is an excellent opportunity for an experienced cash applications and trust processing professional to play a key role within a collaborative global Cash Receipts team at a well-respected international law firm, supporting critical daily money movement, regulatory compliance and client account activity across the US business.
Responsibilities
- Process a high volume of daily cash receipts accurately and efficiently, including wire transfers, ACH payments, checks, billed-on-account transactions, retainers, trust applications and other client payment activity.
- Monitor US bank account activity on a daily basis, identify incoming funds, research unapplied or unidentified receipts, and coordinate timely resolution with internal stakeholders and clients where required.
- Process and support US trust money movements, including trust receipts, disbursements, transfers, applications, reversals and related transaction activity, ensuring compliance with applicable state rules, firm policy and internal controls.
- Maintain accurate transaction records, descriptions, supporting documentation and audit trails for cash receipt and trust activity, ensuring all processing is complete, traceable and capable of review.
- Process write-offs and other adjustments as directed and in accordance with firm policy, ensuring appropriate approvals and supporting information are in place.
- Respond professionally and promptly to internal and client inquiries relating to US accounts receivable, cash application, receipt allocation and trust processing matters.
- Prepare, review and support routine reporting, reconciliations, analysis and special projects as required by management.
- Liaise daily with colleagues across the global Cash Receipts team, Accounts Receivable, Billing, Collections, Finance Systems and other business services teams to resolve issues and support consistent service delivery.
- Provide cover for key Cash Receipts and Trust processing activities as required, supporting continuity of service and appropriate segregation of duties within the department.
Essential experience and qualifications
To perform this role successfully, the individual must be able to carry out each essential duty accurately, consistently and within required deadlines. The requirements below are representative of the knowledge, skills and abilities required for an experienced processing-level role within a US cash receipts and trust environment.
- Strong working knowledge of Microsoft Word, Excel and similar spreadsheet or reporting tools, with the ability to review, organize and validate transaction information accurately.
- Clear, concise and professional communication skills, both verbally and in writing, with the ability to engage effectively with internal stakeholders, clients and banking contacts where appropriate.
- Proven ability to prioritize competing tasks, manage high-volume daily processing and meet time-sensitive deadlines in a controlled finance environment.
- Excellent attention to detail, strong organizational skills and a disciplined approach to transaction accuracy, documentation and follow-through.
- Ability to work collaboratively within a team while also taking ownership of assigned processing responsibilities and issue resolution.
- Sound judgement and discretion when handling client funds, trust balances, banking information and other confidential financial data.
Experience and knowledge
- Previous experience in a cash application, cash receipts, accounts receivable or legal finance processing role is required.
- Experience handling trust account activity, retainer applications, client funds or regulated money movements in a US legal or professional services environment is strongly preferred.
- Working knowledge of Elite 3E or a similar legal practice management or financial system is highly desirable.
- Experience working with online banking platforms, wire transfer processes, ACH activity and daily bank transaction review is preferred.
- General accounting knowledge, including understanding of receipts, allocations, unapplied cash, write-offs, reconciliations and transaction controls.
- Experience working in a law firm, large international professional services firm or similarly complex, multi-office finance environment is desirable.
- Awareness of the importance of US state trust accounting rules, client money controls, audit readiness and compliance with firm policies.