Coord, Fiscal Procurement

Position Title: Coordinator, Fiscal Operations

Position Structure: Full-Time Regular

Supervisor Title: Program Director

Division: Head Start, Impact & Evidence

About the role

The Coordinator of Fiscal Operations is responsible for ensuring that all Head Start standards, regulations, Save the Children-Head Start Policies, and Procedures are implemented consistently and in full compliance of all applicable standards. You will be responsible for assuring implementation of the policies of the fiscal areas of the program to include planning, organizing, developing, coordinating, record keeping, reporting and monitoring, and will provide leadership and guidance in areas of fiscal procedures and accountability of financial resources. As a front-line representative of Save the Children, the Coordinator is required to ensure the safety and security of children and families that he/she comes in contact with adhering to the agency’s values of Accountability, Ambition, Collaboration, Creativity and Integrity.

Responsibilities

• Provide input into the annual budget
• Provide fiscal support to Human Resource by ensuring that timesheet allocations are up to date, and staff are using the correct coding and allocations on timesheets
• Update and share budget coding and allocations as needed to staff
• Prepare and conduct budget presentations
• Consult with management staff on budget and budget narrative preparation, including modifications
• Compare actual to budgeted results of each month’s close and report on significant variances
• Lead the review of all local nonfederal share documentation and gather all of the nonfederal share documentation monthly to be reported to National Finance team
• Work with staff and donors to correct in kind documentation as needed
• Attend meetings/trainings as needed or directed by the Program Director
• Prepare and present documents for Policy Council Meetings
• Be the point of contact for staff with questions about submitting an advance or expense reimbursement through the Agresso accounting software
• Code and submit invoices to Accounts Payable
• Reconcile the Program’s monthly credit card
• Prepare regularly recurring reports for the Program Director and ad hoc reports as requested
• Review and analyze monthly financial reports
• Oversee implementation of purchasing system including ordering, receiving and payment of invoices
• Monitor and track all expenditures on an ongoing basis
• Be the point of contact with local vendors. Work with service, supply and equipment vendors for bids, quotes, and invoices
• Review Davis Bacon paperwork from vendors and work with vendors for corrections as needed
• Stay abreast of financials and administrative policies and procedures to include inventory control, nonfederal share, risk management and procurement oversight
• Work with the Program Director in implementing cost-effective strategies for recruitment, training employments and retaining staff