Convention Coordinator - Event Planning, Venue Selection

Key Responsibilities

• Administer financial responsibilities tied to conventions
• Communicate with Convention Managers, vendors, and finance, requesting SOWs, maintaining the Budget Tracker and master calendar
• Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties
• Manage and update the conventions master calendar with consequential changes
• Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independently research to fill in the gaps
• Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily
• Shadows current Conventions Managers to document processes and provide support for tactical items
• Create documentation of key processes
• Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsorships routing), ACR, and Virtual Booth set-ups)

Benefits

Email Your Resume In Word To April.Segedi@jobalert.creativecircle.com

Contact Information

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply. Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : AS29-1992505L556 -- in the email subject line for your application to be considered.

April Segedi - Recruiter For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.

This is a new role. This job was first posted by Creative Circle on 07/27/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.