Convention Coordinator

Key Responsibilities

• Administer Financial Responsibilities Tied To Conventions
• Communicate with Convention Managers, vendors, and finance, requesting SOW's, maintaining the Budget Tracker and master calendar.
• This position works closely with finance and vendors to manage and resolve all financial related tasks.
• Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties.
• Manage and update the conventions master calendar with consequential changes.
• Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independently research to fill in the gaps.
• Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily.
• Shadows current Conventions Managers to documents processes and provide support for tactical items.
• Create documentation of key processes.
• Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsorships routing), ACR, and Virtual Booth set-ups).