Controller (CFO) - TriCounty FS - Jerseyville, IL

Responsible for all aspects of the accounting, tax collection and reporting, computer hardware and software, benefits and risk management areas of TriCounty FS, Inc. Facilitates the efficient and timely flow of information to the General Manager, Board of Directors and other management personnel. Works closely with the General Manager on special projects relating to the areas of responsibility.

Responsibilities

• Understands the overall accounting system and maintains accounting records and prepares financial statements in accordance with Generally Accepted Accounting Principles.
• Leads the office staff in the completion of the monthly financial statement.
• Monthly Controller Responsibilities:
  • Complete A/R Reconciliation.
  • Run sales report on Regular Sales (IN 084658) to ensure no station sales are charged to this Item number.
  • Complete Swap Entry with Gavilon to determine receivable/payable on 28%.
  • Record Thru-put on 28%/32% sales/transfers at the Hardin Terminal.
  • Review Liquid Fuel Shrinks by completing worksheet Roxanne starts.
  • Send Steve at Station Sales the Gross Margin Report on Station Products.
  • Review account analysis Kristi prepares for 199 Clearing Acct., 126 Accts. Rec. Other, 214 Accts. Pay. Other, 253 Accrued Expenses.
  • Review and Initial Payroll Reports, Bank Reconciliations and General Journal Entries.
  • Review MID-CO statement and discuss with Dave Lewis appropriate entries.
• Distributes the monthly interim financial statement along with any additional information to management, GROWMARK, Inc. and CoBank, Inc. by the 20th of each month.
• Assists the General Manager in presenting the monthly financial statement and other financial information to the Board of Directors at their monthly board meeting and to company staff as directed.
• Communicates, plans, and provides all required information to external auditors to complete an unqualified (clean) audit opinion of the company’s financial statements and records at the end of each fiscal year.
• Prepares entries necessary for recording monthly transactions and provides assistance to all office staff for entries assigned to them.
• Verifies that all trial balance accounts are accurate and performs account analysis including shrink, expense, and gross margin analysis to determine discrepancies and errors in the accounting records.
• Understands the inventory process and validates the accuracy of all products monthly.
• Maintains and validates subsidiary ledgers of the company, including the fixed asset ledger, stock ledger, payroll ledger, and patronage ledger.
• Reconciles, reviews, validates, and analyzes general ledger accounts monthly.
• Oversees the annual budget process including the compilation of budget reports from information provided by secondary management staff.
• Processes patronage based on rates approved by the Board of Directors at the annual audit board meeting and oversees the timely distribution to patrons.
• Prepares all company tax returns and tax-related documents and makes tax payments on a timely basis, including:
  • Sales tax return
  • Prepaid sales tax return
  • Tire tax return
  • Distributor tax return
  • Receiver tax return
  • Fertilizer tax return
  • Federal gas tax return
  • Unclaimed property tax return
  • 1099 forms and transmittal to the IRS
  • Federal and state income tax returns
• Reviews and maintains security for cash management activities, including wiring procedures and instructions for local banks and CoBank, Inc.
• Secures the financial records of the company, including providing credit card security for patrons and meeting the requirements of credit card companies.
• Provides leadership to the office staff at the main office and remote locations.
• Communicates changes and updates with the office staff relating to tax laws, computer programs, and administrative rules.
• Provides opportunities for training through GROWMARK, Inc. classes and internal meetings.
• Supervises assigned staff and reviews individual office staff performance annually.
• Understands and explains the company’s employee benefit package, including completing required claim forms and yearly reporting for worker’s compensation insurance claims.
• Supports and plans technology requirements of the company with the assistance of the IT Manager.
• Consults with the IT Manager to plan and provide all technology-related hardware and software required to support sales and accounting functions.
• Assists in evaluating hardware and software problems and determining the appropriate support person to resolve those problems.
• Proficient in the Office Suite of computer programs (Excel, Word, and PowerPoint).
• Provides required information to CoBank, Inc. to secure a seasonal and/or term line of credit.
• Works with the General Manager to maintain all necessary company insurance policies.
• Provides internal controls of accounting data and procedures to limit the ability of any employee to engage in theft or fraudulent activities.
• Safeguards all company assets and ensures company record retention and organization.
• Knowledgeable of all company policies and responsible for credit card security procedures (PCI Compliance).
• Oversees company forms to protect against running out of critical accounting forms.
• Examines work for exactness, neatness, and conformance to policies and procedures.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Assists other office staff when problems and questions arise.
• Prepares government and regulatory agency reports.
• Keeps sensitive or personal information of the company or other employees confidential.
• Conducts oneself in a professional manner at all times and is helpful and courteous to all customers.
• Other regular duties:
  • E-Cert Website for certificate of insurance forms
  • Unclaimed property – property is deemed unclaimed after one year
  • Risk Management Website
  • Credit Card Security & Scans
  • HR Law Emails
  • Forms, Ticket & Office Supplies Inventory/Ordering
  • Other duties as assigned

Requirements

• Bachelor’s degree (B.S.) from a four-year college or university with a major in accounting or finance; CPA License preferred.
• One to two years’ related experience and/or training; or equivalent combination of education and experience.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• Occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl.
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

Pay

$120,000 - $140,000

Benefits

• Fully funded pension.
• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection.
• Generous paid time off (PTO) and paid holidays.
• 401(k) plan with company matching.
• Free Employee Assistance Program (EAP).