Controller

Key Responsibilities

• Own the month-end close process across four entities.
• Coordinate tasks across the accounting team and drive toward tighter close timelines.
• Post journal entries and complete account reconciliations for complex areas.
• Review and approve entries completed by the Senior Accountant.
• Own the audit process end-to-end: planning, interim testing, fieldwork, working-paper coordination, and financial statement sign-off with external auditors.
• Design, document, and test internal controls over financial reporting (ICFR) and operational processes.
• Continuously evaluate control gaps and opportunities to strengthen through process redesign, workflow automation, and system integration.
• Lead the evaluation and implementation of AI and automation tools to reduce manual reconciliation, improve data quality, and accelerate month-end close.
• Partner with Business Systems on platform roadmap decisions that touch finance.
• Maintain the asset development tracker.
• Lead monthly check-ins with project owners on capitalizable work, timelines, and placed-in-service decisions.
• Calculate time allocated to capitalizable projects and update payroll cost-allocation files monthly.
• Identify opportunities to automate the capitalization workflow and integrate time-tracking data to reduce manual data entry and reconciliation effort.
• Reconcile bi-weekly payroll to the bank and post to the general ledger.
• Calculate and post monthly accruals for wages, taxes, bonus, benefits, and PTO.
• Prepare monthly payroll cost-allocation and distribution journal entries (COGS and SG&A).
• Reconcile and fund 401(k) contributions each pay period.
• Lead annual compliance testing, audit coordination, and Form 5500 filing.
• Support complex time-reconciliation issues between time-tracking and billing systems.
• Own the accounts receivable aging review (weekly minimum) and advise on collection risk.
• Identify trends in DSO, apply corrective actions, and track to targets.
• Manage the semi-monthly AP payment cycle and ensure expense reports are reviewed and synced before each run.
• Process benefit carrier payments, international vendor payments, and miscellaneous items.
• Maintain AP controls and escalation protocols.
• Coordinate all other tax items: extension filings, estimated payments, partner K-1 distribution.
• Support the maintenance of the capitalization table and grant documentation.
• Care for the 83(b) election process and handle forfeiture and repurchase processing for departing employees.
• Calculate quarterly sales commission accruals, coordinate review with sales leadership, and deliver final payout figures to HR.
• Maintain commission accounting controls and reconciliation procedures.
• Directly supervise the Senior Accountant, providing oversight, coaching, and guidance.
• Review and approve journal entries.
• Escalate questions and coaching opportunities.
• Serve as the escalation point for accounting questions from FP&A, HR, and company leadership.
• Build trusted partnerships with department heads on financial process improvements and automation initiatives.

Qualifications

• Must Haves:
  • 7+ years of progressive accounting experience, ideally including multi-entity, multi-client, or complex financial-reporting environments.
  • Bachelor's degree in Accounting, Finance, or a related field. CPA preferred.
  • Prior experience supervising accounting staff and managing external audit relationships.
  • Strong working knowledge of NetSuite highly preferred. Proficiency with Bill.com, ADP, and Empower a plus.
  • Ability to learn new platforms quickly.

DEI Statement

At Propeller Industries, we encourage our employees and our clients to bring their true selves to the organization. We believe that a diverse team enables us to cultivate and improve upon our culture of inclusion and collaboration. As an equal opportunity employer, we welcome the contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, and beliefs. So however you identify and whatever your background, we encourage you to apply for this role if you share our passion for helping great entrepreneurs build great companies. We look forward to meeting you!