Contracts Specialist

Responsibilities

• Review incoming contracts including subcontracts for accuracy, risk and compliance of firm-wide standards and best practices with minimal oversight
• Coordinate with internal stakeholders to ensure contract terms adhere to company policies, procedures and legal requirements
• Maintain and update contractual information within the Contract Lifecycle Management and other internal platforms to ensure accurate communication across systems
• Conduct contract quality reviews to ensure alignment with company policies and legal requirements
• Meet contract review turnaround times and service-level expectations
• Assist in maintaining Owner/Architect and Subconsultant procurement records, ensuring compliance
• Prepare and manage Requests for Proposals (RFPs), as needed
• Monitor and optimize system utilization to ensure scalability, data integrity, and reporting accuracy
• Assist with drafting and finalizing AIA contract documents and amendments
• Support execution of special projects and department needs, as required

Qualifications & Skills

• Bachelor’s degree and at least five (5) years of experience in a corporate contracts position is required. Prior AEC industry experience is strongly preferred
• Demonstrated ability to make sound, high-quality decisions by evaluating contract risks, identifying gaps, inconsistencies, compliance issues and determining appropriate next steps with confidence and consistency
• Comfortable leading meetings, including facilitating trainings and guiding discussions to support effective communication of processes and expectations
• Highly organized with the ability to manage multiple priorities and meet deadlines, without sacrificing quality or skipping required steps
• Comfortable serving as a point of escalation and as a subject matter resource for workflow questions, process issues, and basic software troubleshooting
• Exceptional collaboration skills and willingness to assist team members, across all departmental needs
• Track record of building rapport and working efficiently across departments, at all levels