Contracts & Operations Coordinator - Health Initiatives

About the role

National Jewish Health is seeking a highly organized and detail-oriented Contracts & Operations Coordinator to join the Health Initiatives team. This fully remote role is ideal for a professional who enjoys coordinating complex projects, managing contracts, supporting client relationships and ensuring operational excellence. The position plays a key role in supporting innovative health programs by facilitating contract administration, project coordination, invoicing and cross-functional collaboration. Candidates must reside in Colorado, Hawaii, Texas, Arizona, Florida, Illinois, New York, Wisconsin or California. National Jewish Health is the nation's leading respiratory hospital, recognized for excellence in patient care, research and education. Through Health Initiatives, the organization delivers innovative programs that improve health outcomes and support individuals and communities nationwide. The Contracts & Operations Coordinator plays a critical role behind the scenes, helping ensure projects, client partnerships and operational processes run smoothly while contributing to the success of programs that make a meaningful public health impact.

Responsibilities

• Coordinates contract review, approval and execution processes across multiple stakeholders
• Tracks contracts, project deliverables, timelines and supporting documentation to ensure accuracy and compliance
• Supports client invoicing, collections and vendor payment processes
• Assists with proposal development, RFP responses and contract-related research
• Provides operational and administrative support while serving as a key liaison between clients and internal teams
• Coordinates and facilitates the contract and project review and approval process
• Facilitates cross institutional communication and coordination of all contracts, projects and supporting documents including reviews, timelines, deliverables and signatures
• Ensures all contracts, projects and supporting documents are tracked, organized and archived
• Understands, documents and tracks key contract terms and conditions for department usage and reference
• Completes contract and statement of work research to gather supporting documentation for project support and billing purposes
• Drafts standard proposals and other supporting materials (e.g. VSAs, BAAs) for review and approval by designated institutional staff
• Provides support for the Request for Proposal (RFP) process and other department processes
• Prepares assigned monthly client billing detail within the designated timeframe using all applicable QuitPro and client reports and monitors collections
• Submits vendor invoices for payment
• Provides administrative support to the Health Initiatives department

Requirements

Education: Bachelor’s Degree required.

Work Experience: A minimum of 2 years recent and related work experience in a service delivery field required. Health care experience preferred.

Special Training, Certification or Licensure: None

Skills

• Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly