Contracts Manager

Summary

Contracts Management is involved in a project from the FEL2 phase up to closeout and handover of FEL4 phase and interfaces with project management, engineering, project controls and construction management up to contract award and project management, engineering, construction management and contractors during constructions phase.

Key Responsibilities

• Drafting of contracting strategies (in consultation with the relevant construction, project controls, engineering, project management and other procurement team members) including possible prices basis and contractor selection strategies to be included in the Project Execution Plan (PEP)
• Participation in the development of the sourcing plan, final bidders list and the active management of the prequalification process
• Managing the contracting team towards the following objectives and deliverables:
• Formation:
• Implements the contract management plan, documented as part of the PEP.
• Management of processes within the appropriate procurement systems.
• Draft package plan and strategy and obtain client approval.
• Management of the bidding process.
• Review contract terms and conditions and consider and recommend special terms and conditions as required in liaison with contraction management.
• Prepare and award contracts for execution.
• Handover to site administration.
• Administration:
• Contractual change control.
• Management of contractual processes within the appropriate Hatch core system.
• Program monitoring and progress meetings.
• Payment certification.
• Claims administration.
• Develop, process and implement contractual documents and change notices in a timely manner.
• Administer contracts in accordance with general requirements of contractual terms and conditions.
• Maintain various contract registers and as per project specific instructions.
• Proactive management and report of forecasted final costs and cash flow contracts.
• Management of bonds/guarantees.
• Closeout and handover over to the client.
• Ensure the application of contractor’s performance evaluation.
• General managerial duties:
• Supervision, training and assistance of team members.
• Conduct regular meetings with team members to discuss status quo and any issues within the group.
• Liaise with Procurement Manager to assess personnel.
• Communication within project.
• Self-assessments of team in order to verify alignment to all the Hatch and the client’s governance and procedural compliance.
• Aid the Procurement Manager with resource planning.

Qualifications and Experience

• Extensive experience in an EPCM project environment on capital projects, specifically in the management of construction and services contracts.
• Contracts/legal related training as well as general project and management related training.
• Experience with the drafting of commercial terms and conditions and an understanding of accompanying legal implications.
• Negotiation skills.
• Excellent understanding of procurement processes, contract management and corporate governance principles.
• Knowledge and a working history and understanding of the local environment and contractors.
• Experience with an excellent understanding of contracting strategies.
• Proven managerial skills.
• Proven experience with and knowledge of contractor management.
• Excellent knowledge of contract change management including schedule change management.
• Experience with dispute resolution and dispute resolution mechanisms.
• Prior site-based experience in the administration of construction contracts.
• Ability to fit into a team environment and personal skills to compliment teamwork development.
• Leadership skills.

Preferred

• An appropriate tertiary qualification.
• Legal or arbitration certification.
• International experience in a similar role.
• Bilingualism (English and other language as required by the project).