Contracts Management Specialist

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State. This position is with HCR's Housing Trust Fund Corporation (HTFC). Candidates must meet the minimum qualifications outlined below to be considered.

About the role

The Contracts Management Specialist will support the work of contracting on all program areas under the direct supervision of the AVP of Sustainability Operations. This role involves supporting various Federal and State funded program operations, including New York State’s Weatherization Assistance Program, Stimulus Weatherization programs, Decarbonization programs, and health and safety focused programs.

HCR’s Sustainability Unit deploys several programs in alignment with the State’s Housing and Sustainability initiatives, including the Weatherization Services programs, Clean Energy Initiative, The Climate Friendly Homes Fund, All-Electric Multifamily Program, and Green Affordable Pre-electrification program. These programs total over $160M a year in grants and loans, across multiple contract sources.

Responsibilities

• Support contract drafting, contract close out, and milestone management for Sustainability programs.
• Liaise between Program staff and HCR Office of Legal Affairs to ensure smooth contract execution.
• Administer contracts: collect due diligence forms, track eligibility, and communicate/train subrecipients.
• Prepare monthly, bi-annual, and annual progress reports for senior sustainability staff.
• Track federal and state appropriations and process payments in coordination with HCR Office of Finance Administration.
• Monitor unit and budget spenddown against each contract in every Sustainability Program.
• Support contracting with vendors, working closely with the HCR Procurement team.
• Facilitate communication and collaboration between internal contracting partners.
• Ensure compliance with legal and regulatory requirements in all tasks.
• Monitor contracting procedures to identify areas for improvement.

Requirements

• Bachelor’s degree and two years of experience working in a professional office setting, managing NY State and/or federal contracts successfully.
• Experience with contract management, compliance, and/or grants management.
• Ability to manage multiple projects, coordinate with key stakeholders, and set and manage deliverables based on priority.
• Experience working with networks of nonprofits or other locally based organizations.
• Strong analytical, organizational, and problem-solving skills.
• Experience creating or managing database systems, such as Excel macro, SQL, or Tableau, or similar.
• Ability to edit, draft, and review various types of written material related to operating State and Federal programs.
• Excellent oral and written communication skills with attention to detail and professionalism.
• Ability to work independently and collaboratively with diverse communities.
• Strong collaboration skills, working with various interested parties to deliver services/programs.

Substitutions: Four years of specialized experience or an associate degree and two years of specialized experience may substitute for a bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Familiarity with 10 CFR part 440 is preferred.

Benefits

• Extensive benefits package including participation in New York State’s Health Insurance Program and New York State & Local Employees’ Retirement System.
• Work-life balance benefits including a 37.5-hour work week, opportunity for compressed scheduling, and paid time off (vacation, sick, personal days, and federal holidays).
• 12 weeks of Paid Parental Leave and Paid Family Leave.
• Eligibility to participate in the Federal Public Service Loan Forgiveness Program (PSLF).
• Promotional opportunities for dedicated professionals.