Contracts & Grants Specialist

Department-Specific Responsibilities

• Manage pre-award and post-award grant and contract activities, ensuring compliance with sponsor, university, and federal regulations.
• Monitor grant and contract finances, analyze expenses, prepare reports and invoices, and assist with award closeouts.
• Prepare and maintain accurate documentation, proposals, financial records, and compliance materials.
• Perform clinical trial invoicing and post-award activities, coordinate with Clinical Research team to ensure accurate financial reporting.
• Perform database entry and database management to ensure accurate tracking of research activities and departmental data.

General Responsibilities

• Provide financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) (PI) to ensure expenses are being paid according to contract.
• Consult on and complete pre-award applications and participate in contract closeouts.
• Perform post-award accounting of more complex grants; interpret regulations and guidelines of program funding for standard grants, and prepare reports for grant agency.
• Evaluate contract compliance and advise others on contractual rights and obligations.
• Analyze awards to determine reporting requirements and send reports/invoices.
• Request or approve amendments to contract terms or contract extensions.
• Analyze and determine cash needs for cost reimbursable grants to the various agencies and cash management.
• Close out awards as appropriate.
• Provide policy and procedure interpretation to various stakeholders.
• Ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations.

Education and Experience

Required:

• Bachelor's degree (preferably in a related field).
• 2 years of relevant experience.

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Sets a high level of accuracy, even under pressure.

Benefits

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)