Contracts/Grants Reviewer 1-3

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About the role

This position is primarily responsible for high-volume invoicing functions and review of direct expenses. The employee will learn and apply established procedures to review, verify, and process a large number of invoices, direct expense charges, and related contract or agreement documents in compliance with Department requirements.

Competencies

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Thinking Strategically: The ability to anticipate trends, understand context, and align actions with long-term priorities.

Requirements

• Three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field; OR
• A bachelor’s degree.

Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours, which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Consultant Contracts:
  • Verify and process for payment all simple to complex invoices by reviewing and implementing standard to complex consultant contracts and any related modifications. This includes analyzing compensation packages for construction and preconstruction engineering, research, planning, environmental, and other services procured by the Department through competitive and non-competitive selection processes pursuant to La. R.S. 48:285, et seq.
  • Ensure that all contractual documents and invoices are processed in strict accordance with state and federal statutes, regulatory requirements, and Department policies. Confirm that appropriate approvals are obtained for all contract documents and modifications.
  • Provide QA/QC review of invoices and transmit consultant invoices for payment to the Department’s Financial Services Section.
• Agreements:
  • Verify and process for payment all simple to complex invoices arising from agreements and modifications between the Department and LPAs, other state or interstate agencies, and consultants. Agreements may include intergovernmental, interagency, and service contracts documenting respective roles and responsibilities.
  • Ensure proof of payment is received when required for reimbursement/disbursement. Confirm that appropriate approvals are obtained for all agreements and modifications.
  • Provide QA/QC review of all agreement-related invoices and transmit them for payment to the Department’s Financial Services Section.

Position Details

Appointment type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and agency-wide permanent status employees); or by detail to special duty.

Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as a Contracts/Grants Reviewer 1, 2, or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Compensation: The actual starting salary depends on the education and experience of the selected applicant.