Contracts Coordinator

About the role

The Contracts Coordinator serves as a key administrative support role, assisting with contract documentation, order processing, and record maintenance. This position helps ensure smooth coordination across customer, vendor, and internal teams.

Responsibilities

• Perform general administrative duties including answering phones, writing and answering emails, generating reports, preparing presentations, and assisting with ad-hoc tasks as requested.
• Conduct data entry tasks accurately and efficiently, maintaining records and databases.
• Complete vendor set-up and compliance documentation for customer accounts.
• Assist with reviewing, entering, and processing RFQs, Orders, and Returns (RMAs).
• Assist with Contracts projects, including updating records, organizing databases, and maintaining vendor folders as needed.
• Maintain a tidy and organized office environment.

Requirements

• Bachelor’s degree required. Political Science, International Relations, and English are a plus.
• Experience in administrative support roles preferred.
• Proficiency in Microsoft Office Suite. Google Workplace is a plus.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and work efficiently under pressure.
• Attention to detail and accuracy in data entry tasks.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude and willingness to learn and adapt in a dynamic environment.

Qualifications

• Waveguide technician/component experience is preferred, but not required.
• Engineering background is preferred, but not required.