Contracts Clerk

Responsibilities

• Demonstrate effective oral and written communication skills with internal and external stakeholders.
• Work effectively with a team and/or independently on daily activities regardless of geographical locations.
• Track daily tasks in multiple reporting platforms.
• Display superior organizational skills.
• Assist with updates of weekly activity slides pertaining to contracting and purchasing.
• Sustain record keeping and filing pertaining to contracting and purchasing.
• Prioritize workload, multitask, and track to deadlines.
• Demonstrate critical thinking and analytical skills.
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards.
• Assist with coordination of necessary contractual actions with customer counterparts and internal stakeholders.
• Assist in creation and updates of policies pertaining to contracting.
• Provide training on clerking topics as needed.
• Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting.
• Complete customer and supplier documentation and certification.
• Perform reviews and create flow-down clauses from the customer terms and conditions.
• Manage manufacturing awards up to $100k, including communication with customers and management of modifications as necessary.
• Monitor Request for Quotes (RFQs) system and track to ensure internal stakeholders meet proposal/quote deadlines.
• Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers.
• Submit quotes/proposals to customers.
• Conduct contract review and follow policies for approval.
• Draft and send contract award announcements to internal stakeholders.
• Track and monitor contract closeout procedures.
• Audit and update contracting data entries.
• Support coordination of necessary contractual actions with customer counterparts and internal stakeholders.
• Other duties as assigned.

Requirements

• High School diploma required; Associate’s degree in Business, Communications, or other relevant focus area preferred.
• 0+ years of experience required; 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred.
• Attention to detail is a must.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required.
• Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required.
• Proficiency in follow-through with directions from leadership.
• Ability to learn and use systems related to contracting (e.g., Unanet, DocuSign).
• Ability and willingness to learn new skills and tasks.
• Must be a US citizen.
• Ability to obtain a security clearance may be required.

Physical Requirements

• Able to occasionally reach with hands and arms.
• Prolonged periods of computer screen use, while sitting or standing at a desk.
• Adhere to safety protocols when in work areas requiring use of PPE (e.g., eyewear, gloves, masks, hearing protection, steel-toed shoes, etc.).
• Able to safely lift and carry up to 20 pounds at a time.

Benefits

• Health Care Plan (Medical, Dental & Vision).
• Retirement Plan (401k, IRA).
• Life Insurance (Basic, Voluntary & AD&D).
• Paid Time Off (Vacation, Sick & Public Holidays).
• Short Term & Long Term Disability.
• Training & Development.
• Wellness Resources.

Pay

The projected salary range for this position is $45,000 - $60,000. This is not a guarantee of compensation, as actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.