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Contracts and Subcontracts Administrator (ARL)

The Applied Research Laboratory at Penn State University · University Park, PA · 3 wk ago
On-siteManagement$75k–$132k/yrFull-time

We are searching for an experienced Contracts and Subcontracts Administrator to join our Contracts Department at the Applied Research Laboratory (ARL) at Penn State University. In this role, you will be part of a team that provides support to U.S. Government customers. ARL Business Services enables and facilitates the research, scholarship, and creative endeavors of ARL by providing efficient and high-quality contracting, purchasing, accounting, and related capabilities to all ARL programs. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

About the role

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

Responsibilities

  • Administer, review, and negotiate award terms and conditions associated with proposal solicitations (e.g., Request for Proposal) processes, and manage the post-award administration, working with other administrators, subcontractors, and Principal Investigators (PIs) to ensure ARL, University, and federal policies are followed, monitoring for compliance
  • Prepare, review, and process financial and non-financial agreements, collaborating with PIs and others, in accordance with ARL Standard Operating Procedures and University policy
  • Provide guidance and advise staff and faculty on all aspects of grant and contract management
  • Respond to and consult with sponsors, PIs, Office Business Manager, and other departments throughout ARL and the University regarding reports, special terms and conditions, budgetary issues, and invoicing of sponsored programs
  • Review budgets and budget justifications, and provide input to PIs and other staff and faculty on appropriateness of budgeted items

Requirements

  • Negotiation and administration of various government sponsored research agreements
  • Proposal preparation processes, including agreements (both financial and non-financial)
  • Working knowledge of Federal Acquisition Regulation
  • Contract term negotiation processes
  • Microsoft Office
  • Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
  • Previous success with collaborations in a multi-disciplinary, team-oriented culture

Qualifications

If filled as Contracts and Subcontracts Administrator (ARL) - Senior Professional, this position requires:

  • Bachelor's Degree
  • 6+ years of relevant experience; or an equivalent combination of education and experience accepted

If filled as Contracts and Subcontracts Administrator (ARL) - Advanced Professional, this position requires:

  • Bachelor's Degree
  • 3+ years of relevant experience; or an equivalent combination of education and experience accepted

Preferred Qualifications

  • Eight or more years of related experience in government contracting or sponsored research, preferably in an academic setting
  • DoD research and development contracting on a CPFF basis
  • DoD or IC contracting experience
  • Current eligibility for access to classified information at the Top Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Schedule

Your working location will be fully on-site, located in State College, PA.

Pay

The salary range for this position, including all possible grades, is $75,408.00 - $132,204.00.

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. Benefits include:

  • Comprehensive medical, dental, and vision coverage
  • Robust retirement plans
  • Substantial paid time off which includes holidays, vacation, and sick time
  • Generous 75% tuition discount, available to employees as well as eligible spouses and children

For more detailed information, please visit our Benefits Page.

Additional Information

Employment with the University will require successful completion of background check(s) in accordance with University policies. Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

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