Contracts and Procurement Specialist

The New York State Unified Court System Office of Court Administration – Division of Grants, Contracts, and Procurement is recruiting for one Analyst Series position. The title will be assigned based on the applicant’s qualifications and experience as either Principal Court Analyst or Senior Court Analyst. The division consists of four interdependent teams (Grants, Contracts, Procurement, and Fiscal Operations) and this role will work with the Contracts and Procurement Units, supporting the procurement and contracting of goods and services for court operations.

Responsibilities

• Perform assigned procurement activities to ensure open, fair, and competitive processes in accordance with applicable laws, rules, and policies.
• Provide customer‑service‑oriented support by responding to requests and inquiries promptly and professionally.
• Coordinate with the Grants, Contracts, Procurement, and Fiscal Operations Units as needed to complete procurement tasks.
• Review purchase requests for completeness and help identify appropriate procurement methods.
• Assist purchasers in drafting and refining scope descriptions using established templates, guidance, and standard language.
• Use established evaluation criteria and tools to assist with the review of bids, quotes, and proposals.
• Compile, format, and route responses to vendor questions based on approved guidance.
• Support logistical coordination of proposal and bid evaluation activities, including scheduling meetings and tracking materials.
• Compile bid, quote, or proposal information and assist with analysis and preparation of procurement documentation under supervision.
• Provide day‑to‑day support to procurement staff as assigned (no formal supervisory responsibility).
• Track assigned procurements and deadlines, escalating issues as needed to ensure timely processing.
• Assist with routing procurement documents for review by OCA Counsel and track responses.
• Assist with preparation and submission of procurement materials to oversight agency review and approval.

Qualifications

Principal Court Analyst (Contracts and Procurement)

• One year in the Senior Court Analyst title; or
• Bachelor’s degree from an accredited college or university and three (3) years of relevant experience; or
• Master’s degree in Public or Business Administration from an accredited college or university and two (2) years of relevant experience; or
• An equivalent combination of education and experience.

Senior Court Analyst (Contracts and Procurement)

• One year in the Court Analyst title; or
• Bachelor’s degree from an accredited college or university and two (2) years of relevant experience; or
• Master’s degree in Public or Business Administration from an accredited college or university and one (1) year of relevant experience; or
• An equivalent combination of education and experience.

Pay

• Principal Court Analyst – Base Salary: $84,659
• Senior Court Analyst – Base Salary: $76,112