Contracts and Grants Specialist

About the role

The Irsay Institute is an interdisciplinary socio-medical sciences research institute dedicated to supporting faculty research. One goal of the Irsay Institute is to bring together university and statewide expertise around mental health and stigma issues and to look for ways to create sustainable change through networking with others and developing policy recommendations. The position is located in Morrison Hall, Room 313, Bloomington, Indiana.

Responsibilities

• Managing and overseeing grant proposal development services within the Irsay Institute for Sociomedical Sciences Research.
• Collaborating closely with project managers, principal investigators (PIs), the Office of Research Administration, the Office of Research Development, and outside entities to ensure successful grant implementation and financial management.
• Identifying funding, reviewing and interpreting agency guidelines, and supporting proposal coordination and development, proposal writing and editing, and the submission of proposals for grants and contracts, in partnership with PIs.
• Ensuring compliance with grant regulations and assisting in the preparation of grant reports.
• Providing support for post-award grant management services.
• Becoming familiar with current research activities within the Irsay to facilitate searches for funding opportunities.
• Identifying and analyzing funding opportunities from federal agencies, foundations, and other sponsors (e.g., Federal Register, NIH Guide, program guidelines), including limited submission opportunities.
• Working closely with the Office of Research Administration (ORA) and Office of Research Development to keep the Institute abreast of internal university deadlines, policies, and procedures.
• Assisting faculty and staff with documentation and administrative requirements for pending and funded projects.
• Counseling, directing, and assisting faculty and staff in matters related to the preparation and submission of proposals and contracts.
• Establishing timelines, coordinating proposal components, and managing the full proposal lifecycle from concept to submission.
• Developing proposal budgets and budget justifications in compliance with university, federal, and agency guidelines.
• Organizing and leading proposal development activities, including convening collaborators and facilitating team meetings.
• Providing strategic guidance on positioning proposals relative to sponsor priorities and program criteria.
• Editing and reviewing proposals for clarity, consistency, compliance, and competitiveness.
• Coordinating proposal routing and submission through institutional systems in collaboration with the Office of Research Administration.
• Preparing complex proposal components including subawards, subcontract budgets, and small business plans.
• Coordinating with collaborating institutions, private foundations