Contracts and Grants Representative

Department

Department Information

At Luddy Indianapolis, research is about making a real difference. Students at every level work closely with expert faculty to tackle important problems in areas like AI, biomedical engineering, healthcare, and cybersecurity. You will have the chance to apply your organizational skills to support projects that improve lives and shape the future.

Job Summary

Department-specific Responsibilities

• Responsible for all pre-award grant and contract activities: supports 'lifecycle' pre- and post-award sponsored project administration.
• Identifies funding sources.
• Prepares proposal documents and materials.
• Clocks proposal submission with university sponsored research office.
• Affords management of sponsored account activity.
• Maintains all relevant electronic and hard copy department files.
• Disposes of all relevant electronic and hard copy department files upon expiration of retention period.
• Provides information for internal reporting as needed.
• Position is primary point of contact liasing project investigators, collaborators and subcontractors, sponsor agency representatives, department administration and university sponsored research administration.
• Pre-award proposal preparation: budget preparation, collates documents, edits, proofreads; liases with subcontractors, collaborators, consultants and their respective assistants; routes proposals for approval by all involved parties and coordination of submission with university office of sponsored research; trouble-shoots proposal questions or concerns post-submission; gathers/creates and submitting National Institute of Health (NIH) 'Just in Time' information as requested.
• Serve as primary point of contact liaising project investigators, collaborators and subcontractors, sponsor representatives, department administration and university research administration. Coordinate flow of information and communications among all parties engaged in any specific project.
• Post-award project financial management: request account underwrite, applies costs to account, advises project personnel re: account status/balance, cost allowability; processes federal effort reporting, coordinates other business processes as necessary with departmental colleagues and university contract and grant administration, coordinates reconciliation and account closing. Complies with university and sponsor record retention requirements.

General Responsibilities

Provides day-to-day support related to the administration of contracts and grants.

• Follows established processes and protocols to ensure contracts and grants are compliant with all university, sponsor, and federal policies.
• Serves as departmental liaison on contracts and grants related issues.
• Provides forecasting, compiles budget information, coordinates required approvals, and ensures timely submission of proposals to funding agencies.
• Provides other various administrative support for contracts and grants operations.
• May provide guidance or lead other contracts and grants support staff.

Qualifications

• Education beyond the minimum required may be substituted for work experience.
• Work experience beyond the minimum required may be substituted for education.
• Required: Bachelor's degree in related field.
• Required: 1 year of related field experience.
• Required: Maintains a high degree of professionalism.
• Required: Proficient communication skills.
• Required: Demonstrates time management and priority setting skills.
• Required: Demonstrates a high commitment to quality.
• Required: Possesses flexibility to work in a fast-paced, dynamic environment.
• Required: Highly thorough and dependable.
• Required: Possesses a high degree of initiative.
• Required: Ability to build strong customer relationships.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Indianapolis Campus.

This position is eligible for a hybrid schedule (mix between 1 remote workday and 4 in-person workdays), subject to change in the future based on university policy and business needs.

Advertised Salary

$20.10 per hour to $23.07 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Job Classification

Career Level: Mastery
FSLA: Nonexempt
Job Function: Research
Job Family: Research Administration

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Contact Us

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Telephone: 812-856-1234