Contracts and Grants Administration Manager - Limited Service

Key Responsibilities

• Supervise the Library Grants Specialist and oversee the administration of the ARPA Capital Fund and CDS HUD grants.
• Ensure all projects align with federal regulations and guidelines.
• Develop and implement effective tracking and monitoring systems to oversee grant expenditures and compliance.
• Advise and guide on compliance issues, recommend corrective actions, and manage the denial of funding or reimbursement requests for non-compliant projects.
• Serve as the primary liaison with public library municipalities, non-profit organizations, and federal agencies. Participate in public hearings, meetings, and committees as the lead representative for grant-related matters.
• Prepare detailed reports on grant usage and compliance. Ensure accurate and timely reporting to federal and state agencies as required.
• Provide essential training and technical assistance to staff and grant recipients on federal grant requirements and compliance.
• Work closely with AOA Finance and the Library Capital Grants Specialist to manage fund drawdowns and reimbursements, ensuring financial activities are following grant stipulations.

Additional Information

Deadline Oriented: Must ensure all projects are completed and fully compliant by December 31, 2026.

Financial Stewardship: Responsible for managing a significant budget totaling $26.4 million in federal funds.

Who May Apply

This position, Contracts and Grants Administration Manager - Limited Service (Job Requisition #55513), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs.

Minimum Qualifications

• Bachelor's degree in accounting, business management, financial auditing, grants administration, or another closely related field, AND one (1) year or more of experience in grant, contract, or program management or another relevant closely related field, including program management or supervisory experience.
• Four (4) years or more of combined education and experience in accounting, business management, financial auditing, grants administration, or another relevant field, including one (1) year of program management or supervisory experience.
• At least one (1) year as a Contracts & Grants Administrator in Vermont State service.

Preferred Qualifications

• Preference for candidates who have completed Lean Green belt, Supervising in State Government, Strengths-Based Leadership, facilitation, and program management trainings.

Environmental Factors

• Duties are performed in a standard office setting but may involve some travel for which private means of transportation is required.
• Some evening or overtime work may be necessary.
• Interaction with grantees, contractors and consultants through phone contact is required.