Contracts Administrator/Paralegal (Risk Management - North Texas) - Austin Commercial

Functional Areas Of Responsibilities

• Assist Risk Management team with activities and functions across the entire organization, which include, without limitation, activities and/or functions involving contracts, risk management, insurance, compliance, project team support, and corporate services support.
• Provide support for core departmental responsibilities including, without limitation, collecting relevant information/documents, organizing and maintaining information/documents collected, calendaring proposal deadlines, and distributing information to appropriate stakeholders in the risk management process.

Specific Responsibilities

• Prime Contract:
  • Serve as the primary administrator over the Agiloft contract management platform, including cataloguing project and key contract terms.
  • Prepare prime contract folders for files.
  • Compare contract documents.
  • Save all original executed contract and amendments in prime contract file.
  • Post all executed contracts on internal company website.
  • Prepare AIA documents as requested by pursuit teams, field offices, and insurance team (statements qualifications, change orders, certificates of substantial completion, payment and performance bonds, etc.).
  • Set up and administer job folders from pursuit to completion.
  • Request proof of funding from Owners Insurance/Surety.
  • Payment and performance bonds – request from insurance team as required by contract or pursuit documents.
  • Consent of surety/retainage release – request from BAIC as needed from field office.
  • Broker, Insurance, and Surety invoices – facilitate and process invoices for payment.
  • Cost code from PM/FOM.
  • Surety status reports – send to Project Manager to update and return to surety.
  • Annual permit letters, Bonds, and Certificates of Insurance.
  • RFQ/RFP/Pre-qualification:
    • Perform initial review of requests for qualifications and proposals.
    • Create electronic and hard copy folders for pursuit.
    • Extract documents and forms necessary for review.
    • Collect contract comments and other pursuit task items from legal and insurance teams.
    • Request contract information, Go-no-go, and risk forms from appropriate parties – review, distribute, and file same.
    • Add new pursuit information to Contract Status report and update General Risk Management Issue.
    • Maintain master subcontract agreements, purchase orders, office leases, and related documents.

Requirements

• Associate degree required and/or Paralegal Certification from an ABA approved paralegal education program or equivalent combination of education and experience.
• Minimum of 3 years of paralegal experience within the construction industry with either a law firm, general contractor, or subcontractor, or relevant contract administrative experience.
• Strong technical, organizational, communication (both oral and written), and interpersonal skills.
• Experience drafting and reviewing legal documents.
• Ability to meet the high expectations of a demanding work environment while maintaining independence and objectivity.
• Ability to work within a defined process and reinforce policy adherence.
• Ability to work autonomously, efficiently, and proactively on multiple projects under tight deadlines while maintaining a commitment to quality.
• Ability to exercise sound judgment and appropriately consult with or seek review when necessary.
• Sharp, resourceful, dedicated individual with strong work ethic.
• High emotional intelligence with the ability to relate to a diverse workforce.
• The desire to constantly grow and learn.
• Able to maintain confidentiality.
• Proficient in Microsoft Office Suite and PDF editing software.
• Must be able to spend significant amounts of time working in front of a computer.
• Applicants must be legally authorized to work for ANY employer in the United States.

Benefits & Compensation

• We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan.
• We are proud to be a 100% Employee-Owned Company (ESOP!)
• To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

About Austin Commercial

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants. To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.