Contracts Administrator II
BAE Systems, Inc. · Endicott, NY · 3 wk ago
HybridManufacturing$61k–$104k/yrFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: Job Description (intro), Daily Responsibilities (list), Required Education, Experience, & Skills (list), Preferred Education, Experience, & Skills (list), Pay Information (salary range), Employee Benefits (list), About BAE Systems Electronic Systems (company description). Also mention "U.S Citizenship Preferred". Also "Ability to travel domestically and internationally". Also "Full-Time". Also "This position will be posted for at least 5 calendar days..." that's boilerplate maybe remove. Also "Please note: This range is based on our market pay structures..." that's part of Pay info, keep.
We need to not repeat job title as heading. No Job ID. Remove cookie/navigation/legal/EEO etc. There's no explicit EEO but we should remove generic boilerplate like "This position will be posted for at least 5 calendar days..." maybe considered boilerplate; but it's about posting duration, not essential. Probably remove.
We need to preserve all substantive information. So we need to capture:
- About the role: maybe the introductory paragraph(s) describing responsibilities: "The successful candidate will be responsible for providing contract support by working directly with program, contract and functional teams to perform tasks in accordance with established policy and procedures. Tasks will require that you coordinate and manage internal and customer meetings, routine and new business proposals, all aspects of contract and order maintenance as applicable and within designated authority and skill set ability. This position will require that you act as the primary point of contact between BAE Systems and the Customer for all assigned contractual matters. You will be working independently with the support and the supervision of a higher level Contract Administrator or Manager as applicable. The chosen candidate will gain a working understanding of commercial contracting methods to support a variety of established commercial programs and new business efforts. They will have the unlimited potential to develop their commercial and business knowledge and skills while getting the experience required to provide effective contract management and the ability to proficiently support negotiations and regular communication with customers and management."
That's substantive.
- Responsibilities: Daily Responsibilities list (bulleted). The text includes many responsibilities in paragraph form. We need to convert to
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: Job Description (intro), Daily Responsibilities (list), Required Education, Experience, & Skills (list), Preferred Education, Experience, & Skills (list), Pay Information (salary range), Employee Benefits (list), About BAE Systems Electronic Systems (company description). Also mention "U.S Citizenship Preferred". Also "Ability to travel domestically and internationally". Also "Full-Time". Also "This position will be posted for at least 5 calendar days..." that's boilerplate maybe remove. Also "Please note: This range is based on our market pay structures..." that's part of Pay info, keep.
We need to not repeat job title as heading. No Job ID. Remove cookie/navigation/legal/EEO etc. There's no explicit EEO but we should remove generic boilerplate like "This position will be posted for at least 5 calendar days..." maybe considered boilerplate; but it's about posting duration, not essential. Probably remove.
We need to preserve all substantive information. So we need to capture:
- About the role: maybe the introductory paragraph(s) describing responsibilities: "The successful candidate will be responsible for providing contract support by working directly with program, contract and functional teams to perform tasks in accordance with established policy and procedures. Tasks will require that you coordinate and manage internal and customer meetings, routine and new business proposals, all aspects of contract and order maintenance as applicable and within designated authority and skill set ability. This position will require that you act as the primary point of contact between BAE Systems and the Customer for all assigned contractual matters. You will be working independently with the support and the supervision of a higher level Contract Administrator or Manager as applicable. The chosen candidate will gain a working understanding of commercial contracting methods to support a variety of established commercial programs and new business efforts. They will have the unlimited potential to develop their commercial and business knowledge and skills while getting the experience required to provide effective contract management and the ability to proficiently support negotiations and regular communication with customers and management."
That's substantive.
- Responsibilities: Daily Responsibilities list (bulleted). The text includes many responsibilities in paragraph form. We need to convert to - . The text: "Daily Responsibilities To Include, But Not Limited To Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues as well as an understanding and compliance with company policies and procedures.Support and lead assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating and leading proposal team meetings, preparing the terms, conditions and bid assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents for submittal to the customer. Responsibilities also include coordinating with other company functions as required to ensure the appropriate reviews are scheduled and conducted and the required review and approval signatures are received prior to the submittal of proposals or execution of contractual documents.Under the supervision of a contract manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA’s), memorandum of understanding/agreements, teaming agreements, strategic alliances and others as the opportunity presents.Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. Draft, prepare, and execute various internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence.Ability to interact with the internal team to gather, interpret, analyze and present information.Compliance with Company policies and procedures, legal, regulatory and customer requirements.Provide guidance to Program Management on international and commercial contracting methods while protecting our Intellectual Property."
We need to split into list items. Could break by sentences. We'll produce
with each sentence as - . Ensure we keep all content.
- Requirements / Qualifications: The posting has "Required Education, Experience, & Skills" bullet list: Bachelor’s degree with a business related focus or liberal arts; 2 years of contact management or related/equivalent business experience; Strong written and verbal communication skills; Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel and customers; Proven ability to manage complex tasks and competing priorities; Exercise discretion and independent judgment in the performance of duties; Ability to travel domestically and internationally; U.S Citizenship Preferred (maybe under Preferred). Also "Preferred Education, Experience, & Skills Experience with commercial contracting". So we have required and preferred.
We could combine into a single "Requirements" section with required list, and maybe a "Preferred Qualifications" section. But headings allowed: Requirements, Qualifications, Skills. We need to decide. The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have multiple sections. We need to include only when posting has real specific content. So we can have:
- About the role (intro)
- Responsibilities (daily responsibilities)
- Requirements (required education/experience/skills)
- Qualifications (maybe preferred? but we have "Preferred Education, Experience, & Skills Experience with commercial contracting". Could be under Qualifications.
- Skills (maybe we could separate skills but we already have skills in requirements. Might be redundant. Better to have Requirements and Qualifications. Skills maybe not needed if covered. But we could still include Skills if we have specific skill list. However we already listed skills like communication, interpersonal, etc. Could put them under Skills. But we need to avoid duplication. The instruction: prefer a few substantive sections over many thin ones. So maybe combine required and preferred into Requirements, and have Qualifications for commercial contracting experience. Or we could have Requirements (education/experience), Qualifications (skills), Skills (maybe not needed). Let's think.
We have:
Required:
- Bachelor’s degree with a business related focus or liberal arts
- 2 years of contact management or related/equivalent business experience
- Strong written and verbal communication skills
- Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel and customers
- Proven ability to manage complex tasks and competing priorities
- Exercise discretion and independent judgment in the performance of duties
- Ability to travel domestically and internationally
- U.S Citizenship Preferred (maybe treat as preferred)
Preferred:
- Experience with commercial contracting
Thus we could have:
Requirements
with list of required items (including citizenship as preferred? maybe note). Could include citizenship as part of list but mark preferred.
Preferred Qualifications
with list: Experience with commercial contracting.
But allowed headings: Requirements, Qualifications, Skills. We could use Qualifications for preferred. Skills maybe not needed.
Alternatively, we could have Requirements (education/experience), Skills (communication, interpersonal, etc.), Qualifications (preferred experience). That would be three sections.
Let's decide: We'll create:
- About the role
- Responsibilities
- Requirements (education & experience)
- Skills (communication, interpersonal, managing tasks, discretion, travel, citizenship)
- Qualifications (preferred: commercial contracting experience)
- Benefits
- Pay
Schedule: not specified (full-time mentioned but not schedule details). The posting says "Full-Time Salary Range". No schedule details like shift, hours. So we should not create Schedule section because no specific schedule info beyond full-time (but that's implied). The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay is stated, Benefits stated, Schedule not stated (just full-time but not schedule details). So omit Schedule.
Now we need to format lists.
For About the role: we can put the intro paragraph(s) as
. Might be multiple paragraphs; we can combine into one
with line breaks? Better to keep as
for each paragraph. We'll split into two paragraphs: first paragraph up to "The chosen candidate will gain a working understanding..." maybe second paragraph continues. Let's just put as one
with the whole intro; it's okay.
Responsibilities: we need
- each responsibility. We'll split by sentences. Let's list them:
1. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues as well as an understanding and compliance with company policies and procedures.
2. Support and lead assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating and leading proposal team meetings, preparing the terms, conditions and bid assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents for submittal to the customer.
3. Responsibilities also include coordinating with other company functions as required to ensure the appropriate reviews are scheduled and conducted and the required review and approval signatures are received prior to the submittal of proposals or execution of contractual documents.
4. Under the supervision of a contract manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA’s), memorandum of understanding/agreements, teaming agreements, strategic alliances and others as the opportunity presents.
5. Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements.
6. Draft, prepare, and execute various internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence.
7. Ability to interact with the internal team to gather, interpret, analyze and present information.
8. Compliance with Company policies and procedures, legal, regulatory and customer requirements.
9. Provide guidance to Program Management on international and commercial contracting methods while protecting our Intellectual Property.
Check if any missing: The text also includes "Support and lead assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating and leading proposal team meetings, preparing the terms, conditions and bid assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents for submittal to the customer." That's covered.
Now Requirements (education & experience):
List:
- Bachelor’s degree with a business related focus or liberal arts
- 2 years of contact management or related/equivalent business experience
We could also include "U.S Citizenship Preferred" but maybe under Skills.
Skills:
List:
- Strong written and verbal communication skills
- Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel and customers
- Proven ability to manage complex tasks and competing priorities
- Exercise discretion and independent judgment in the performance of duties
- Ability to travel domestically and internationally
- U.S. Citizenship Preferred (maybe note as preferred)
Qualifications (preferred):
- Experience with commercial contracting
Benefits: list from paragraph: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. Also employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
We'll make each as
- .
Pay: we have salary range: Full-Time Salary Range: $61278 - $104173. Also note about determination factors. We'll include that as
after maybe heading.
Now produce HTML fragment:
About the role
...
etc.
Make sure not to include any markdown fences. Just raw HTML.
Let's craft.
Check for any repeated
- with each sentence as
- . Ensure we keep all content.
- Requirements / Qualifications: The posting has "Required Education, Experience, & Skills" bullet list: Bachelor’s degree with a business related focus or liberal arts; 2 years of contact management or related/equivalent business experience; Strong written and verbal communication skills; Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel and customers; Proven ability to manage complex tasks and competing priorities; Exercise discretion and independent judgment in the performance of duties; Ability to travel domestically and internationally; U.S Citizenship Preferred (maybe under Preferred). Also "Preferred Education, Experience, & Skills Experience with commercial contracting". So we have required and preferred.
We could combine into a single "Requirements" section with required list, and maybe a "Preferred Qualifications" section. But headings allowed: Requirements, Qualifications, Skills. We need to decide. The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have multiple sections. We need to include only when posting has real specific content. So we can have: - About the role (intro) - Responsibilities (daily responsibilities) - Requirements (required education/experience/skills) - Qualifications (maybe preferred? but we have "Preferred Education, Experience, & Skills Experience with commercial contracting". Could be under Qualifications. - Skills (maybe we could separate skills but we already have skills in requirements. Might be redundant. Better to have Requirements and Qualifications. Skills maybe not needed if covered. But we could still include Skills if we have specific skill list. However we already listed skills like communication, interpersonal, etc. Could put them under Skills. But we need to avoid duplication. The instruction: prefer a few substantive sections over many thin ones. So maybe combine required and preferred into Requirements, and have Qualifications for commercial contracting experience. Or we could have Requirements (education/experience), Qualifications (skills), Skills (maybe not needed). Let's think. We have: Required: - Bachelor’s degree with a business related focus or liberal arts - 2 years of contact management or related/equivalent business experience - Strong written and verbal communication skills - Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel and customers - Proven ability to manage complex tasks and competing priorities - Exercise discretion and independent judgment in the performance of duties - Ability to travel domestically and internationally - U.S Citizenship Preferred (maybe treat as preferred) Preferred: - Experience with commercial contracting Thus we could have:
Requirements
with list of required items (including citizenship as preferred? maybe note). Could include citizenship as part of list but mark preferred.Preferred Qualifications
with list: Experience with commercial contracting. But allowed headings: Requirements, Qualifications, Skills. We could use Qualifications for preferred. Skills maybe not needed. Alternatively, we could have Requirements (education/experience), Skills (communication, interpersonal, etc.), Qualifications (preferred experience). That would be three sections. Let's decide: We'll create: - About the role - Responsibilities - Requirements (education & experience) - Skills (communication, interpersonal, managing tasks, discretion, travel, citizenship) - Qualifications (preferred: commercial contracting experience) - Benefits - Pay Schedule: not specified (full-time mentioned but not schedule details). The posting says "Full-Time Salary Range". No schedule details like shift, hours. So we should not create Schedule section because no specific schedule info beyond full-time (but that's implied). The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Pay is stated, Benefits stated, Schedule not stated (just full-time but not schedule details). So omit Schedule. Now we need to format lists. For About the role: we can put the intro paragraph(s) as. Might be multiple paragraphs; we can combine into one
with line breaks? Better to keep as
for each paragraph. We'll split into two paragraphs: first paragraph up to "The chosen candidate will gain a working understanding..." maybe second paragraph continues. Let's just put as one
with the whole intro; it's okay. Responsibilities: we need
- each responsibility. We'll split by sentences. Let's list them: 1. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues as well as an understanding and compliance with company policies and procedures. 2. Support and lead assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating and leading proposal team meetings, preparing the terms, conditions and bid assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents for submittal to the customer. 3. Responsibilities also include coordinating with other company functions as required to ensure the appropriate reviews are scheduled and conducted and the required review and approval signatures are received prior to the submittal of proposals or execution of contractual documents. 4. Under the supervision of a contract manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA’s), memorandum of understanding/agreements, teaming agreements, strategic alliances and others as the opportunity presents. 5. Act as the primary point of contact between the company and the customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as proprietary information agreements. 6. Draft, prepare, and execute various internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts manager, commensurate with experience and demonstrated competence. 7. Ability to interact with the internal team to gather, interpret, analyze and present information. 8. Compliance with Company policies and procedures, legal, regulatory and customer requirements. 9. Provide guidance to Program Management on international and commercial contracting methods while protecting our Intellectual Property. Check if any missing: The text also includes "Support and lead assigned proposal activities including but not limited to analyzing of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating and leading proposal team meetings, preparing the terms, conditions and bid assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents for submittal to the customer." That's covered. Now Requirements (education & experience): List: - Bachelor’s degree with a business related focus or liberal arts - 2 years of contact management or related/equivalent business experience We could also include "U.S Citizenship Preferred" but maybe under Skills. Skills: List: - Strong written and verbal communication skills - Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel and customers - Proven ability to manage complex tasks and competing priorities - Exercise discretion and independent judgment in the performance of duties - Ability to travel domestically and internationally - U.S. Citizenship Preferred (maybe note as preferred) Qualifications (preferred): - Experience with commercial contracting Benefits: list from paragraph: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. Also employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. We'll make each as
- .
Pay: we have salary range: Full-Time Salary Range: $61278 - $104173. Also note about determination factors. We'll include that as
after maybe heading. Now produce HTML fragment:
About the role
...
etc. Make sure not to include any markdown fences. Just raw HTML. Let's craft. Check for any repeated