Contracts Administrator I

Responsibilities

• Ironclad (end-to-end Workflow Ownership)
• Ironclad Reviewer (Authorization Level)
• Manages assigned contract workflows within Ironclad, performing comprehensive document and metadata validation and negotiations in accordance with Cumming’s contract policy and guidelines.
• Perform rigorous document QA - confirm all referenced agreements/exhibits are present, readable, and fully executed; request missing items through documented @mentions within IC activity feed.
• Validate metadata and commercial terms - counterparty and project data, values, dates, governing law, payment terms, assignment/consent, and compliance triggers.
• Maintain strong understanding of contracting process and contract issues, including T&Cs and applicable laws/regulations.
• Analyze and negotiate contract requirements/T&Cs to ensure compliance with laws, regulations, policies, and company objectives.
• Check financial alignment - confirm fee structures, hourly rates, escalations, and cumulative values against governing documents and Deltek/Vantagepoint records.
• Coverage systems of record - ensure executed contract sets and metadata are correctly uploaded, categorized, and named in Deltek/VP (project or client level) and shared locations as required.
• Execute final archive QA/QC - complete metadata verification and repository release once terms align with operations, legal, and client inputs.
• Partner cross-functionally - collaborate with Legal, AR/Billing, and Workflow Owners; provide clear, scalable guidance through activity-feed notes and internal comments.
• Audit WIP Conduct monthly audits, maintaining accurate work-in-progress tracking, and delivering clear, timely audit reports to the Director.
• Misc. Audits Provide audit support for ad hoc requests supporting various external and internal document compliance audits.
• Utilize enterprise tools expertly - operate Ironclad CLM and Deltek/VP; maintain disciplined document governance and version control in a fast-paced environment.
• M&A and Integration Support (Ad hoc) Assist with contract-related integration activities during mergers and acquisitions, collaborating with cross-functional teams to ensure smooth transitions and standardized processes.

Qualifications

• Thrives in a busy environment – Enjoys working in a team environment.
• Works independently, with minimal supervision but also contributes positively to team participation and ownership.
• Associates degree or related equivalent 3-5 years of administrative support experience in corporate contract administrative services.
• Experience with Ironclad (preferred) or another CLM platform.
• Proficient in Microsoft Office, especially Word and Excel.
• Familiarity with Deltek/Vantagepoint ERP systems.
• Experienced using workflow/collaboration tools such as SharePoint, Smartsheet, Microsoft Teams.
• Procurement-related skills including mathematical accuracy and interpreting contract requirements.
• Advanced Excel capabilities: formulas, pivot tables, data analysis, modeling.
• Strong business writing, contract interpretation, and documentation skills.
• Excellent communication skills, including translating complex language into actionable guidance.
• Strong organizational, analytical, and collaboration abilities supporting efficient contract review, compliance tracking, and governance.
• Ability to exercise sound judgment, manage competing priorities, and maintain accuracy under tight deadlines.