Contracts Administrator - Contracts Operations

About the Role

Northrop Grumman Aeronautics Systems has an opening for a Principal Contracts Administrator - Contracts Operations (Level 3) or Senior Principal Contracts Administrator - Contracts Operations (Level 4). Ideally this position will be located in El Segundo, CA, but may also report to major sector office locations in Melbourne, FL, Rancho Bernardo, CA, Palmdale, CA, Oklahoma City, OK, or Clearfield, UT.

This role provides support to the Sector and Division Contracts organizations, serving as a focal point for contracts process, policies, and industry regulations, including the Risk Work Authorization (RWA) system and management of the SOX self-audit process for contract set up. The selected candidate will manage various reporting responsibilities related to contracts, attend Sector meetings, working groups, and compliance councils, and act as the primary LX administrator. The successful candidate will have strong organizational and communication skills and be able to find creative and efficient solutions to business challenges.

Key Success Factors

• Ability to listen, communicate, collaborate, and influence effectively across levels and functions
• Ability to lead through and overcome/adapt to obstacles and challenges
• Strong project management skills (including ability to set and maintain accountability to execution schedules and commitments)
• Strong organizational and communication skills
• Completing requirements in a fast-paced, multifaceted environment

Responsibilities

• Managing reporting responsibilities related to RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary (monthly, quarterly, or bi-annually)
• Attending Sector meetings, working groups, and compliance councils as required; acting as primary owner for any actions that come out of these meetings
• Acting as primary Learning Exchange (LX) administrator, including maintenance of functional trainings in LX and My Learning Experience (MLE)
• Providing regular support and facilitation of the ECTAC Program (communicating with instructors, setting up classes, facilitating live classes, recording attendance, and closing classes)
• Acting as a focal point for Aeronautics Systems Sector to manage data calls at the Sector and Enterprise level
• Identifying potential process/system enhancements and acting as a focal point for PrOP updates
• Utilizing SAP S/4, Analysis Office, PIEE/WAWF, MOCAS Data Access, and other reporting tools to perform business analysis and support data calls and requests for information
• Supporting initiatives and ad hoc requests from Sector and Corporate leadership

Basic Qualifications - Level 3

• Bachelor's degree and 5 years related experience OR Master's degree and 3 years related experience in contracts management/administration, pricing, billing, accounting, finance, cost management, or similar business/industry responsibilities
• Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint, with ability to plan and carry out complex projects across multiple functions
• Experience ensuring compliance with FAR/DFARS regulations
• Capability to advise and interact with sector senior management as well as management across sectors
• SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes
• Data mining, analytical, and problem-solving capabilities
• Ability to obtain and maintain a DoD Secret Clearance

Basic Qualifications - Level 4

• Bachelor's degree and 8 years related experience OR Master's degree and 6 years related experience in contracts management/administration, pricing, billing, accounting, finance, cost management, or similar business/industry responsibilities
• Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint, with ability to plan and carry out complex projects across multiple functions
• Experience ensuring compliance with FAR/DFARS regulations
• SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes and/or integration with other SAP modules
• Data mining, analytical, and problem-solving capabilities
• Ability to obtain and maintain a DoD Secret Clearance

Preferred Qualifications

• Experience in contracts management/administration
• Experience with Excel including Pivot tables, XLOOKUP, and macros
• Knowledge of SAP SD (Sales and Distribution) module and general corporate business processes and practices
• Experience with SAP SD module reporting and BW/OLAP reporting
• Capability to advise and interact with sector senior management as well as management across sectors
• Demonstrated process improvement using a disciplined approach
• Strong change-management and process-documentation skills
• Proficiency in running S/4 Embedded Analytics and Analysis Office reports
• Able to work collaboratively to drive positive outcomes

Pay

Salary ranges vary by location and level:

• Level 3: Oklahoma City, OK: $77,000 - $115,200; Melbourne, FL and Clearfield, UT: $81,400 - $122,000; California: $94,200 - $141,200
• Level 4: Oklahoma City, OK: $96,200 - $144,200; Melbourne, FL and Clearfield, UT: $101,400 - $152,200; California: $117,500 - $176,300
• Primary Level Salary Range: $77,000 - $141,200; Secondary Level Salary Range: $96,200 - $176,300

Benefits

• Health insurance coverage
• Life and disability insurance
• Savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• 9/80 schedule
• 401K matching program
• Relocation assistance may be available
• Employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay
• Employees in Vice President or Director positions may be eligible for Long Term Incentives

Schedule

Travel: Yes, 10% of the Time. The position offers a 9/80 schedule.