Contracts Administrator

Overview

The GBS Group, an engineering services and consulting firm in Virginia Beach, VA, is seeking a Contract Administrator. The GBS Group provides commercial and government engineering services across various contract types.

Responsibilities

• Lead drafting, review, negotiation, dispute resolution, and management of contracts with partners, vendors, and customers in both commercial and government environments.
• Assists with proposal development by reviewing Request for Proposals (RFPs)/Request for Quotations (RFQs); coordinating with Operations, Finance, and Proposal teams; and communicating compliance requirements, risk mitigation plans, termination procedures, and regulatory obligations to each as applicable.
• Analyzes pricing, terms, and legal/contractual language, and assists in the creation of supporting documentation as it pertains to specific taskings.
• Negotiate and administer contracts to support the development and maintenance of relationships with partners, vendors, customers, critical suppliers, and consultants in alignment with corporate goals.
• Maintain contract administration files and ensure compliance with company policies, customer requirements, and applicable legal regulations.
• Lead or support contractual discussions during internal and external meetings, including Customer status meetings and weekly/monthly internal reviews.
• Aid in proposal development, including reviewing RFPs/RFQs to determine the company’s capacity to fully comply with the request; coordinating with Operations, Finance and Proposal Support POCs to ensure proposal milestones and deliverables are met; issuing correspondence to subcontract team members; and conducting price analysis on vendor and/or subcontractor rates for compliance.
• Negotiate terms and conditions with customers, subcontractors, and vendors.
• Prepare solicitation documentation for complex acquisitions, including company information, cover letters, solicitation fill-ins, terms and conditions or flow-down provisions, bid or performance evaluation factors, and other measures incorporated into each solicitation as appropriate for the procurement.
• Lead or support the creation of new contract and subcontract templates and forms as necessary; and update procedures.
• Ensure contracts and subcontracts are in accordance with legal requirements, customer specifications, and applicable regulations; consult with technical staff; and resolve matters of disagreement between the company and potential subcontractors or prime contractors.
• Develop and maintain contract administration files, including contract briefs.
• Obtain and track Certificates of Insurance and review them for compliance with client insurance requirements.
• Perform contract kickoffs and closeouts.

Qualifications and Skills

• Bachelor's Degree in Business Administration, Finance, Law, or a related field.
• At least two (2) years of experience in commercial contracts administration; ideal candidates will have an understanding of various contract types, including fixed-price, cost-type, and time and materials contracts.
• Familiarity with contracts, agreements, or legal documents is a plus, but we also value strong critical thinking skills, analytical reasoning, meticulous attention to detail, and excellent written and verbal communication skills.
• Experience negotiating Non-Disclosure Agreements (NDAs), Teaming Agreements, reseller agreements, change orders, CFRs/change orders, and Requests for Equitable Adjustment (REAs).
• Experience administering change orders, contract awards and close outs; managing invoice milestone schedules; and negotiating favorable payment terms.
• Experience managing deadlines, multitasking, and working in dynamic environments.
• Experience in government or commercial contracting, proposal support, or legal administration is a plus.
• Must be able to obtain and maintain a Secret Clearance.

Desired Characteristics and Experience

• Familiarity with the Truthful Cost or Pricing Data Act (previously known as the Truth in Negotiations Act or TINA).
• Knowledge of intellectual property matters to ensure adequate company protection.
• Knowledge of and experience with applying FAR, DFARS, HSAR, and agency supplements to contracts administration, as well as commercial contracts management principles.
• Knowledge of various contract types, relevant terms and conditions and policies governing assigned contracts, including proficiency in negotiation techniques.
• Experience with international contracting is a major plus but not a necessity.
• Experience with engineering procurement and service contracting.
• Ability to operate independently as well as collaboratively, with an ownership mindset toward all assignments.
• Unrelenting commitment to providing exceptional internal and external customer service skills.
• Ability to work effectively in a collaborative business environment with peers within the contracts and subcontracts group, as well as business developers and project teams.
• Strong organizational and analytical skills with the ability to manage multiple competing priorities while maintaining attention to detail and applying creative problem-solving skills.
• Excellent verbal and written communication skills and strong negotiation abilities.
• Self-directed, flexible and willing to do what is necessary in a small business environment.

Pay & Benefits

Pay rate $75,000 to $95,000 based on experience
Discretionary bonuses
401(k) with match
Paid Time Off
11 holidays
Benefits include:
Medical
Dental
Vision
Voluntary Life insurance
Voluntary Accident/ Critical Illness Insurance
Company Paid:
Basic life Insurance
Short Term Disability
Long Term Disability

EEO Statement

The GBS Group is an equal-opportunity employer. Employment decisions will be based on legitimate, nondiscriminatory business reasons, including merit, qualification, experience, and abilities. Our employment policies will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, sexual orientation, gender identity or expression, transgender status, national origin, age, disability, marital or familial status, pregnancy, military/veteran status, genetic information, or any other characteristic protected by law. This policy governs all aspects of the employment relationship, including but not limited to selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. Any employee who feels that he or she is or has been the victim of illegal discrimination or violation of this policy should immediately notify the Chief Administrative Officer or Human Resources. Employees may file a legitimate or good faith discrimination complaint without being subject to reprisal.