Contracts Administrator

About the role

i3 is seeking an experienced Contracts Administrator to support the full lifecycle (cradle-to-grave) of U.S. Government contracts.

Responsibilities

• Conduct negotiation, administration, and management of U.S. Government contracts throughout the full lifecycle, including closeout activities.
• Manage contracts from a variety of agencies (DoD, USAF, GSA, OASIS, AMCOM EXPRESS) and contract types including CPAF, CPFF, T&M, FFP, and Other Transaction Agreements (OTAs).
• Review contractual terms and conditions for acceptability, compliance, risk, and alignment with company objectives; structure terms that support program strategy and mitigate risk.
• Draft, prepare, and manage contract modifications, correspondence, NDAs, Teaming Agreements, and other contractual documents.
• Prepare RFQs, evaluate proposals, and execute subcontract modifications and agreements in compliance with i3, FAR/DFARS, and CPSR processes and procedures.
• Negotiate and award subcontracts that meet specifications, quality, budget, and schedule requirements.
• Analyze and evaluate potential problems with subcontractor commitments; assess impact of delays and assist in developing recovery plans.
• Initiate and maintain internal documentation to authorize work and ensure compliance with contract requirements.
• Maintain comprehensive records of contractual direction, changes, amendments, approvals, and communications for audit readiness.
• Serve as the primary interface with internal Program Managers, Finance, Business Development, and executive leadership on contractual requirements.
• Interface directly with Government Contracting Officers (KO), Contracting Officer Representatives (COR), and Program Offices to confirm authorized direction and resolve contractual issues.
• Identify contractual risks and develop/implement mitigation strategies; lead or support resolution of disputes, claims, or compliance issues.
• Provide contractual input to proposals, including terms analysis, compliance matrices, pricing assumptions, and risk assessments.
• Contribute to improvements in contract management processes, tools, and best practices.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in business administration, management, contract administration, or related discipline preferred; additional years of experience may substitute for degree.
• Knowledge of FAR, DFARS and its supplements, GSA, OASIS, AMCOM EXPRESS, OTAs, and various Government contract types (FFP, T&M, CPFF, IDIQ, BOA, BPA).
• Strong working knowledge of commercial terms and conditions, contract law, and CPSR requirements and processes.
• Familiarity with industry business best practices, TINA, and CAS.
• Proficiency in terms and conditions negotiations and contract negotiations.
• Excellent communication, interpersonal, and negotiation skills with strong analytical ability and sound business judgment.
• Detail-oriented with strong organizational and planning skills; ability to manage multiple priorities and deadlines simultaneously.
• Ability to work both independently and collaboratively as part of a high-performing team.
• Proficiency with Microsoft Office Suite; experience with Deltek Costpoint preferred.
• NCMA CPCM/CFCM certification a plus.
• Must be able to obtain and maintain the appropriate level of DoD security clearance, if required.

Qualifications

• Contracts Administrator III: 4-7 years of contract administration experience.
• Senior Contracts Administrator: 6-12+ years of cradle-to-grave DoD/Federal contract administration.
• Principal Contracts Administrator: 12-17+ years of progressive DoD/Federal contract management experience.

Skills

• Knowledge of office administration and procedures.
• Exceptional judgment capabilities and relationship management skills.
• Excellent communication, teamwork, and client service skills; ability to clearly communicate in discussions and written documents, and to deliver feedback clearly and tactfully.
• Interact with a diverse array of customers and staff in a professional and courteous manner.
• Work independently with accountability for accurate and complete results.
• Be extremely organized and exceptionally detail oriented.
• Work well both independently and in a team environment.
• Be energized by a fast-paced work environment.
• Must be able to communicate with others effectively.
• Analyze information and respond appropriately.
• Manage time wisely and prioritize tasks.
• Provide superior customer service.
• Multi-task in a pleasant manner.
• Work well under pressure.