DirectJobHub
Jobs · OTHR · Indiana

Contractor Support Specialist

DePauw University · Greencastle, IN · 1 mo ago
OTHRFull-time

About the role

This position will manage, direct, schedule, and coordinate contracted resources for DePauw University to perform construction, corrective maintenance, preventive maintenance, testing, inspection, compliance, and other contracted services that are necessary for the campus physical assets.

Responsibilities

  • Schedule contractors and coordinate contracted work with all campus stakeholders.
  • Communicate necessary aspects of contractor work to affected parties.
  • Ensure that contractor safety and security expectations are met.
  • Manage all aspects of contracted work execution to meet work and service requirements.
  • Cookout equipment turnover within the Facility Operations team.
  • Issue purchase orders and approve invoices for contracted work.
  • Provide work updates and periodic reports to Facilities Management on contracted work being performed.
  • Work closely with Work Planners and Managers to assist with contracted work planning and administrative activities.
  • Define contractor work scope, issue RFPs, secure and evaluate competitive bids, review and file field service reports, and process payment for assigned contracted work.

Requirements

  • Strong customer service background.
  • Working knowledge of commercial and residential building components and a basic understanding of how building systems function.
  • Experience in commercial and/or residential construction.
  • Demonstrated experience in managing contractors and contracted work.
  • Successful experience as a team player in a team-oriented environment.
  • Experience with maintenance management systems (CMMS).
  • Experience with field management of contractors and contracted work.
  • Experience in developing RFPs and evaluating contractor proposals.

Qualifications

  • High School diploma or General Education Degree (GED) required.
  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders.
  • Interpersonal - Ability to get along well with a variety of personalities and individuals.
  • Initiative - Ability of the individual to act and take steps to solve or settle an issue.
  • Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Reliability - Ability to be dependable and trustworthy.
  • Safety Awareness – Ability to identify and correct conditions that affect employee, student and campus community safety and uphold safety standards.
  • Self Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
  • Team Builder - Ability to help ensure that team members are invested in team activities and decisions, and that the team works together to achieve a goal.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Skills

  • High School diploma or General Education Degree (GED) required.
  • Strong customer service background.
  • Working knowledge of commercial and residential building components and a basic understanding of how building systems function.
  • Experience in commercial and/or residential construction.
  • Demonstrated experience in managing contractors and contracted work.
  • Successful experience as a team player in a team-oriented environment.
  • Experience with maintenance management systems (CMMS).
  • Experience with field management of contractors and contracted work.
  • Experience in developing RFPs and evaluating contractor proposals.

Benefits

Overview There are many benefits offered to DePauw Employees. For full time benefits eligible employees these benefits include medical, dental and vision insurance. Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, as well as Relocation Allowance are also employee benefits. See the Benefits Hub. All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources. At DePauw, we recognize that our employees need to balance work and home. Please refer to University Policies for Vacation Time, Personal Time (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits. When you need support, the Cigna Employee Assistance benefit is available to all employees and their households. ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS: Welch Fitness Center and wellness classesIndoor Tennis and Track CenterUniversity LibrariesPeeler art galleriesGreen Center for the Performing Arts events and programsUbben lecture seriesFree athletic eventsBookstore and Starbucks (Greencastle) discountsEmployee discounted meal planFree parkingNature park, including walking and biking trailsPersonal duplicating and printing discounts

Similar jobs