Contractor Coordinator

Key Responsibilities

• Cook up and oversee all contractor maintenance activities, including routine, capital project, and turnaround work.
• Conduct regular field observations and performance reviews to validate productivity levels.
• Develop, plan, and manage work scopes, work packages, and contractor schedules.
• Determine optimal contractor staffing levels based on operational priorities.
• Provide field supervision to ensure productivity, efficiency, and compliance with site standards.
• Monitor contractor performance against safety, quality, cost, and schedule objectives.
• Control and authorize contractor work through formal written instructions and work processes.
• Coordinate multiple contractors to eliminate conflicts, delays, and rework.
• Ensure effective execution of permit-to-work systems to support timeline adherence.
• Track contractor spending and identify opportunities for cost savings and efficiency improvements.
• Partner with procurement for contractor selection, performance evaluation, and cost reduction initiatives.
• Validate emergent work, contractor claims, and supporting documentation.
• Support turnaround events including planning, execution, and post-event closeout.
• Coordinate contractor demobilization and completion activities.
• Conduct regular field observations and performance reviews to validate productivity levels.
• Capture and report performance data, lessons learned, and continuous improvement actions.
• Identify, track, and share success stories related to contractor efficiency gains and cost reductions.

Safety and Quality

• Ensure all contractors comply with site safety policies, procedures, and PPE requirements.
• Monitor safety performance and address non-compliance issues immediately.
• Support audits and ensure adherence to regulatory and certification standards.
• Verify all work meets defined quality standards and inspection requirements.
• Facilitate inspections, documentation, and proper sign-off of completed work.

Qualifications

• 5 years of relevant experience required; 8 years preferred.
• 3 or more years of supervisory experience.
• Ability to understand P&ID’s, equipment manuals and drawings.
• Knowledge of Computerized Maintenance Management Systems (CMMS).

Education

• A high school diploma or equivalent required; Associates or bachelors degree preferred.

Pay Range

The salary range for this position is determined by considering a variety of factors such as skills, experience, qualifications, and the location of the position.

Benefits

• Discretionary Bonus
• Medical, Dental, and Vision Insurance
• 401K with Match
• Profit Sharing
• Paid Time Off (PTO)
• Short-Term and Long-Term Disability (STD / LTD)
• Dependent Care Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Paid Parental Leave
• Adoption Assistance
• Reactions – Recognition Program
• Employee Assistance Program (EAP)

About the Role

Stepan is looking for a Contract Coordinator at our Elwood, IL location. The Contract Coordinator is responsible for planning, coordinating, and overseeing maintenance contractor activities across routine operations, capital projects, and turnarounds. This role ensures contractor performance aligns with site safety, quality, schedule, and cost objectives, while serving as the primary liaison between site leadership and external contractors. The position drives efficiency, cost control, and compliance through effective coordination and performance management.