Contracting Officer

About the Agency

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting them to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs.

Responsibilities

• Ensure compliance with SBS’s Minority/Women Business Enterprise (MWBE) participation goals established by Local Law 1.
• Prepare grant agreements, small and micro purchase solicitations utilizing the MWBE requirements.
• Process procurements/solicitations in Passport, including:
  • Competitive Sealed Bids/Proposals
  • Negotiated Acquisitions/Extensions
  • Contract Amendments/Renewals
  • Government–to-Government
  • City Council Discretionary Awards
  • NYS Office of General Services
  • Preferred Source Procurements
  • Task Orders and Change Orders
• Conduct research and compile information from vendors to create responsibility determination reports.
• Ensure procurement documents are accurately prepared and adhere to all city rules and the Procurement Policy Board (PPB).
• Complete post-registration archiving tasks, including scanning, printing, and filing.
• Act as a liaison with the Mayor’s Office of Contract Services, the Office of Management and Budget, the Comptroller’s Office, Department of Investigation (DOI), Office of Technology and Innovation (OTI), and the Department of Citywide and Administrative Services.
• Collaborate and coordinate with all stakeholders involved in the procurement.
• Input contract documents in the City’s Financial Management System (FMS) for approval.
• Assist program units with performance evaluations.
• Manage contract records in the procurement database.
• Process and generate reports as needed.

Requirements

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical, or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described above; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience as described above; or
• A combination of education and/or experience equivalent to the above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and 6 months of the experience described above.

Preferred Skills

• Proficient in Outlook, Word, Excel, and Access.
• Excellent communication and writing skills.
• Ability to exhibit professional demeanor in a fast-paced and high-pressure work environment.
• Ability to prioritize and manage a wide array of projects to completion.
• Outstanding attention to detail and follow-through.
• Two years of full-time satisfactory experience in purchasing, contract administration, or a related field.
• Experience with PassPort and FMS preferred.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

Pay

$57,370.00 – $78,000.00