Contract Support Specialist (Power Ahead Colorado)

About the role

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Division.

Responsibilities

• Aids in preparing and tracking agency contracts and agreements; monitors contractor compliance with contract terms, legal requirements and agency guidelines and policy.
• Aids in processing payment requests of participant support costs for PACO programs; tracks and reconciles payment records; aids in ensuring compliance with program and funding requirements.
• Enters subaward data into automated system and verifies accuracy; performs calculations and reconciles data; inputs and monitors budget data and related revenue/expense information; prepares, processes and distributes reports, correspondence and various forms; maintains records, reports, documents and files according to records retention procedures and regulatory requirements.
• Responds to information requests from staff and external contacts and organizations; researches and gathers information; provides information and technical assistance regarding applicable laws, policies, rules and regulations; and provides recommendations.
• Aids in processing contracts, amendments and related documentation; monitors contractors and subrecipients for compliance with contract and program requirements.
• Reviews vendor invoices and back up documentation for approval by Program Manager; updates budget trackers and informs Program Manager of any budgetary concerns or issues.
• Processes program rebates and incentives payments, including documentation review and cost tracking; coordinates with Compliance Specialist to ensure timely and accurate payment to program participants and contractors; supports accounting staff as needed in recording and reconciling payment transactions.
• Provides technical support for grants management system; monitors subaward information in system for accuracy and completion; processes subrecipient monthly cost reimbursement requests, reviews cost documentation and compiles monthly billing package for Accounts Payable.
• Collects and aggregates data for program evaluation; compiles program reporting to management and EPA.
• Reviews and monitors programs of Power Ahead Colorado; tracks project deliverables, contractor performance metrics, and general workplan progress and identifies areas for follow up.
• Attends staff meetings of division, program, and team; presents updates as may be needed.

Qualifications

• Bachelor's degree in a business-related field and three to five years of experience in contract and/or financial management, accounting, grants administration or a related discipline.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Skills and Abilities

• Best practices, trends and emerging technologies.
• Principles and practices of accounting related to processing and maintaining fiscal data.
• Business math concepts.
• Filing and record-keeping principles.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes, regulations (based on assignment).
• Customer service principles.
• Specialized equipment relevant to area of assignment.
• Modern office technology.
• Researching industry trends, solutions and best practices.
• Interpreting, monitoring and reporting financial information and statistics.
• Gathering data, analyzing findings and applying logic and reason.
• Coordinating deadlines and prioritizing competing demands.
• Business math computations.
• Exercising confidentiality.
• Verifying fiscal data accuracy, performing reconciliations and making required adjustments.
• Performing detailed review of contract language and content.
• Monitoring contract compliance with requirements and standards.
• Processing fiscal data and preparing reports and related documents.
• Retrieving and maintaining records and information based on established records retention procedures.
• Comprehending reference books and manuals.
• Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

Benefits

Employee benefits include:

• Health insurance
• Poverty-level housing assistance
• Flexible spending accounts
• Retirement savings plans
• Parental leave
• Family and medical leave
• Time off for personal reasons
• Volunteer time off
• Professional development opportunities
• Discounted parking
• On-site wellness programs
• Subsidized meals
• Childcare subsidies
• Telework options
• Flexible schedules
• Generous paid time off

Pay

The hiring salary range for this position is $5,103.50 - $6,126.28/month or $2,551.75 - $3,063.14/semi-monthly depending on qualifications.

Schedule

Full-time, Non-Exempt.

Status

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Required Questions

• Which best describes your level of education? High School or GED Some College Associates Degree Bachelors Degree Masters Degree
• How many years of contract and/or financial management, accounting, grants administration or a related discipline experience do you have? Less than one year One to less than two years Two to less than three years Three to less than four years Four to less than five years Five to less than six years Six to less than seven years Seven or more years
• Please describe your experience with grants and contract administration.
• Please describe your experience with fiscal monitoring and reporting, noting any particular experience with federal funds.
• Describe a situation where you tracked progress on multiple projects or tasks. What strategies or tools have you found most effective for tracking progress on several projects or tasks at once?
• Please explain the diversity of your professional experiences and how you believe it may benefit DRCOG.