Contract Support Assistant

Essential Duties And Responsibilities

• Support the execution of non-decisional administrative modifications to existing contracts.
• Typically include COTR changes, CO changes, incremental funding, funding de-obligations, period of performance extensions, level-of-effort reconciliations, Award Fee releases, and Government Property dispositions.
• Compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties.

Contract File Maintenance

• Support contract file maintenance, which may include organizing and maintaining files in multiple formats.
• Printing, tabbing, labeling, and filing.
• Data Entry, Queries and Reports. (e.g., electronic copies and hardcopies).
• Accurately entering contract data into the Sponsor’s contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls.

Preparing For Contract Settlement

• Verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom.
• Support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies.

Other Administrative Responsibilities

• Requesting/updating applicable system accesses for contracting team members.
• Requesting data transfers between networks.
• Recording time and attendance for contracting team members.
• Maintaining the office calendar and ordering office supplies.
• Other duties as assigned.

Position Requirements

• CLEARANCE: TS/SCI with polygraph.

Education And Certification Requirements

• High school diploma or equivalent.
• Desired: Bachelor's degree or other advanced degree in Business, Engineering, Technology, Finance, Computer Science or a related subject.
• Desired: DAWIA Level 1 or higher in Contracting or FAC-C Level 1 or higher certification.

Required Qualifications

• 2+ years of experience with Microsoft Word, Excel, Outlook and Power Point; and Adobe Acrobat.
• 1+ years of administrative support experience to include developing correspondence, providing customer service, scheduling and filing documents.
• 1+ years' experience in any of the following areas or equivalent fields: contracts, administration, finance and/or program administration.
• Professional oral and written communication skills in order to convey information clearly and concisely.
• Strong organizational and time management skills.
• Basic understanding of the contracts process.
• Initiative to learn responsibilities.
• Ability to manage tasks and responsibilities independently.
• Attention to detail in order to minimize clerical errors and mistakes.

Desired Qualifications

• Experience with BASIS Acquisitions and COGNOS reports.
• One year of work experience with a government (federal, state or local) acquisition contracting process.
• Experience working with organization(s) in the Intelligence Community.

Physical Requirements

• Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees.