Contract Support Assistant

About the role

The Contract Support Assistant (CSA) position provides all forms of contract-related administrative support through all phases of contract award, administration, and closeout. The CSA will perform a range of contract administrative functions leading to compliant and responsive contract awards, modifications, invoicing, and other actions.

Responsibilities

• Provide day-to-day office management support.
  • Logistical support, typing, document review for content and format, scanning, filing, file maintenance, photocopying, and calendar management.
• Develop and maintain tracking system for external and internal action items, data-calls and other data requests that come into the office.
  • Prepare and format action item and data-call responses for Government approval.
• Facilitate both standing and ad-hoc meetings through coordination with primary points of contacts, providing invitee lists, calendar invites, finding and securing conference rooms, setting up virtual platforms and dial-in pins.
  • Generate meeting documentation agendas, attendee list, action items with assignments/due dates, and meeting minutes.
• Pull and prepare reports as directed by the Contracting Officer, Team Chief or Senior Contracting Officer.
  • Maintain office files within Windows environment.
• Assist with briefing charts and presentation content.
  • Develop and maintain a file plan consistent with NRO records management approach for soft copy contract files and shared folder structure.
• Maintain “Gold Standard” file ensuring all files are the final most up-to-date version and do not contain track changes.
  • Maintain Electronic Procurement Exchange (EPX) Studio electronic files and ensure each contract modification includes the minimum required files.
• Distribute contract documents and correspondence on behalf of the Government contracts team for approved actions such as contract modifications, request for property transfers, data release, and Rent Free Non-Interference (RFNI) of Government property to both internal and external parties.
  • Assist with invoice routing, tracking and distribution to payments office.
• Prepare minor contract modifications and associated supporting documentation for actions such as funding, award fee, period of performance extension, and administrative modifications.

Qualifications

• TYPICAL EDUCATION AND EXPERIENCE: Bachelors and fifteen (15) years or more of related experience; Masters and thirteen (13) years or more experience; PhD or JD and ten (10) years or more experience.
• Active TS/SCI clearance with Poly
• Minimum of 10 years of related experience in contracts administration
• Knowledge of industry practices

Benefits

Target salary range $160,001 - $200,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.