Contract Specialist I- New Braunfels

About the role

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with division and district personnel.

Responsibilities

• Affords assistance in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
• Affords assistance in monitoring contractors' insurance certificates.
• Affords assistance in auditing payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Affords assistance in conducting audits, researching and identifying problems with proposals, contracts, contractors or lettings and proposing solutions.
• Affords assistance in coordinating, reviewing, processing and monitoring third party advanced funding agreements and supplemental agreements.
• Affords assistance in executing agreements and contracts.
• Affords assistance in maintaining, updating and compiling detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Affords assistance in meeting with project managers to identify objectives, needs and issues concerning project contracts.
• Affords assistance in monitoring, updating and reconciling accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Affords assistance in providing technical and administrative support to include reviewing, processing, answering questions, providing assistance and handling complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
• Affords assistance in reviewing, coordinating and processing routine open records requests.
• Affords assistance in setting up expenditure authorizations.
• Affords assistance in performing other job responsibilities as assigned.

Requirements

• Education: Bachelor's Degree in Business Administration, Finance or related field.
• Relevant work experience may be substituted for degree on a year per year basis.
• Substitutions for Minimum Qualifications Experience: 1 year in contract administration, administrative support, bookkeeping or accounting.
• Related graduate level education may be substituted for experience on a year per year basis.
• Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Qualifications

• Applicable computer operating systems and relevant applications.
• Auditing and investigative methods, practices and procedures.
• Generally accepted accounting principles, procedures, and terminology.
• Contract development and oversight.
• Contract negotiation, development and management methods.
• Contract writing and specifications.
• Contract administration/management systems.
• Contract record-keeping.
• Contract billing procedures.
• Applicable laws, rules, and regulations.
• Maintaining effective working relationships with others.
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
• Prioritizing and organizing work assignments.
• Using standard office equipment.
• Preparing and maintaining confidential and sensitive records, files, and reports.
• Using computers, applicable programs, applications, and systems.
• Exercising logic and reasoning to define problems, establish facts and draw valid conclusions; making decisions that support business objectives and goals.
• Physical Requirements and Working Conditions: Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs; Standing-prolonged periods of time; Repetitive Motion-substantial movements of the wrists, hands, and/or fingers; Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Benefits and Perks

• Retirement Plans.
• Alternative and/or Flexible Work Schedules.
• Paid Leave and Holidays.
• Health Premiums paid at 100% for Full-Time Employees.
• On-the-Job Training.
• Tuition Assistance Program.
• Holistic Wellness Program with Leave Incentives.
• Career Development and Advancement Opportunities.
• Family-Friendly Policies and Programs.

Position Information

The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990. Please click this link to read the information for applicants: Additional Applicant Information