Contract Specialist, Construction and Development

Core Responsibilities

• Own the full contract lifecycle for development and construction projects, from initiation through execution and closeout
• Draft, review, and negotiate contracts for general contractors, subcontractors, engineers, and vendors (using templates and playbooks); coordinate with internal teams and outside counsel on complex or elevated-risk matters
• Independently review and redline vendor agreements within an established contract playbook
• Manage and process contractor and vendor change orders, additional service requests, and monthly progress billings; resolve discrepancies independently and escalate systemic issues
• Manage contract schedules of values and billing across core systems (Procore, NetSuite, Excel, and other platforms)
• Maintain mechanic's lien tracking and lien releases
• Lead vendor onboarding, including collection and review of insurance documentation, certificates, and endorsements; identify and resolve compliance gaps
• Track and maintain vendor and contractor compliance requirements, including insurance and prevailing wage documentation
• Assist with the pre-qualification of external consultants and contractors by reviewing financial reports, insurance qualifications, safety ratings, and other criteria; serve as the primary interface during onboarding
• Drive process improvement initiatives for contracting workflows and contract management software utilization; maintain platform data integrity across systems
• Coordinate signature collection; ensure fully executed contracts are properly labeled and stored in contract management software
• Contribute to the development of training materials and reference guides for contracting processes and tools

Core Qualifications

• Bachelor's degree or equivalent professional experience
• 5+ years of experience in contract administration, contract management, or a related role in a construction, development, commercial real estate, or infrastructure environment
• Experience reviewing, redlining, and negotiating contracts with the ability to identify commercial and legal risks
• Ability to work independently and apply appropriate escalation judgment
• Proficiency in Smartsheets (or similar tools) for construction contract and project management
• Proficiency in Microsoft Office 365 (Excel, Word) and Google Workspace
• Working knowledge of vendor insurance requirements, including certificates of insurance, and preferably policy documentation and endorsement forms
• Strong organizational skills with the ability to independently manage multiple contracts and deadlines simultaneously
• Clear written and verbal communication skills with high attention to detail
• Proficient in using AI-powered tools (e.g., Copilot, Claude) to enhance productivity and streamline contract workflows; applies sound judgment in reviewing and validating AI-generated outputs

Preferred Qualifications

• Experience with Procore and Bluebeam (or similar tools) in a project management or document review context
• Paralegal certificate or legal operations background
• Familiarity with prevailing wage requirements or public works contracting
• Exposure to EV, energy storage, or renewable energy infrastructure projects