Contract Specialist

About the role

This position is responsible for administrative tasks related to the contract management function within the organization, including new job setups and data entry.

Responsibilities

• Receives, processes, updates, and maintains job or project-related data from customers under service agreements, including retrieving information and attachments from customer portals.
• Creates and issues internal sales orders to the field using the company’s internal tracking systems and programs.
• Reviews all new job intakes to meet quality assurance guidelines and adjusts workflows based on changing customer and internal requirements.
• Accurately retrieves, reviews, and inputs data from various customer sites into internal databases and spreadsheets.
• Verifies accuracy of new job intake before inputting to ensure consistency and completeness.
• Facilitates accurate and timely setup of new jobs per established processes.
• Manages and maintains digital records across filing systems.
• Communicates with customer contacts and individuals across multiple departments and levels of the company.
• Performs other duties as assigned.

Requirements

• High School diploma or GED is required.
• Previous experience with utility project administration is preferred.
• Proficient PDF editing and data entry skills, as well as intermediate use of word processing, spreadsheet, database, internet, and cloud-based software.
• Working knowledge of Google suite of applications and SAP is strongly preferred.
• Ability to work independently on assigned tasks with minimal guidance.

Skills

• Teamwork
• Positive and effective communication skills, both written and verbal
• Openness to change
• Detail orientation
• Self-motivated and driven

Work Environment / Physical Demands

• Must be able to work in the office 40 hours a week.
• Frequent sitting, standing, and/or walking.
• Occasional bending, squatting, kneeling, crawling, or twisting.
• Frequent use of sight (specifically, close vision for computer work), hearing, and voice.
• Use of hands, arms, and fingers to perform routine and repetitive tasks.
• Occasional light to moderate lifting (up to 30 lbs).

Pay

The wage range for this position is $21.00 - $23.00 per hour.

Benefits

• Weekly paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, and life insurance)
• 401(k) with company match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more