Contract Specialist.

State of Colorado · Denver, CO · 2 wk ago

LegalFull-time

Contract Management Process and manage formal invitations for bids and contracts
Establish and amend grants, oversee the contract signature process, and ensure that contracts comply with all regulatory requirements, track contract milestones and deliverables
Develop and update organizational guidelines as needed for contracts and procurements
In collaboration with the Contract and Procurement Administrator, provide recommendations for department policy changes related to contracts and procurements
Aid in the development of procedure manual and internal transmittal forms for management of the various contracts and procurements
Afford assistance to the Contract and Procurement Administrator in providing training to department employees on contract workflow and procurement workflow
Plan, organize, and oversee logistics and contracts for professional development opportunities, including conferences, retreats, meetings

Ensure documentation is received from grantees to initiate payments, collect, and track
Proof of Funds from grantees, ensure payments are made timely, initiated in the system, tracked in the database, and communicated with the grantee

Maintain and manage the grant database, ensuring accurate and complete data entry for all aspects of contracts, amendments, payments, and reporting

Act as liaison between the Department and grantees and their teams, providing timely communications and support
Serve as liaison with financial aid personnel at institutions of higher education to coordinate direct student scholarship dollars
Communicate with grant administrators and grantors to resolve issues and detect unrecorded expenditures

Aid in internal and external reporting requests, receivables spreadsheets, state/federal financial reporting, and audit requests as applicable

Establish and maintain vendor relationships, including program contacts and grantee fiscal agents
Ensure compliance with applicable rules, regulations, department, State and Federal procedures
Work closely with the Contract and Procurement Administrator to ensure alignment and consistency across all contracts for the Department
Provide contracts upon request

Education: Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Bachelor’s degree from an accredited university or college in accounting, business or related field required
Substitution: Four (4) years of experience in a related field can replace the education requirement of a bachelor’s degree
Experience: Three (3) years of experience in accounting, finance, or auditing
Experience managing federal grants
Experience working in state or local government
Experience working with accounting technological systems
Experience managing and administering accounts receivable
Experience working with CORE and InfoAdvantage Systems
Knowledge: Of standard office practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, Power Point, Outlook, and Teams)
Knowledge of state statutes, rules and regulations, policies, procedures, and guidelines
Knowledge of federal rules and regulations, policies, procedures, and guidelines
Ability: To work effectively in both independent and team situations
To work with accounting technology systems
To take the initiative to solve problems in an innovative manner
To communicate effectively, both written and verbally
To employ attention to technical detail and accuracy
To apply time management skills to prioritize work

Frequently sit/stand at a desk for extended periods of time
Frequently move from one area/building to another and sit/stand during the course of a day/week/month for meetings
Occasionally may push or pull an object
Frequently use finger dexterity and operate a keyboard
Regularly lift 10 pounds and occasionally lift 25 pounds
Frequently use vision to read documents, view computer screens, and see close and distant objects
Frequently use speech and hearing to engage in conversation, in person, and over the telephone

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